Senior Administrative Officer
Job No.: 687379
Location: Clayton Campus
Employment Type: Full-time
Duration: Continuing appointment
Remuneration: $96,768 - $104,450 pa HEW Level 06 (plus 17% employer superannuation)
- Amplify your impact at a world top 50 University
- Join our inclusive, collaborative community
- Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
As a key member of the Office of the Chief Operating Officer, the Senior Administrative Officer delivers high-level administrative and office management support to ensure the smooth, professional and efficient operation of the Office and its broader Portfolio. Working closely with the Chief of Staff and team members, this role prepares documentation, coordinates meetings and events, manages procurement processes and records, and provides timely, sound advice that enables seamless service to staff, clients and stakeholders.
In this position you will be responsible for planning, implementing and managing a wide range of administrative and office support services to ensure the smooth and professional operation of the Office and the Portfolio. This includes scheduling meetings, drafting and editing a variety of documents, processing invoices, reconciling credit cards, coordinating events and travel, and maintaining accurate records and filing systems. You will ensure clients receive responsive, professional service that meets privacy, confidentiality and compliance requirements, while contributing to continuous improvement initiatives that streamline processes and enhance efficiency. You will analyse and input data, support research activities, and ensure information is securely stored, effectively shared and meticulously maintained. In addition, you will provide timely specialist advice, build strong working relationships across stakeholder groups, and work collaboratively with colleagues to understand business needs and deliver consistently high-quality administrative support.
To be successful in this role you will have relevant qualifications or significant administrative experience in large, complex organisations, along with a proven track record of delivering accurate, confidential and high-quality administrative support. You will bring exceptional organisational and time-management skills, a commitment to outstanding client service and the ability to balance independence with effective teamwork. Strong analytical and problem-solving capabilities, excellent written and verbal communication skills, and the confidence to engage diverse stakeholders will be essential. You will also demonstrate highly developed digital literacy, particularly across Microsoft Office and Google applications, enabling you to work efficiently in a dynamic, fast-paced environment.
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen.
We value difference and diversity. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy.
In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world’s top-50 universities in rankings including the QS World University Rankings 2026.
Learn more about Monash.
Today, we have the momentum to create the future we need for generations to come. Accelerate your change here.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. As part of the application, please submit your CV and a cover letter addressing the key selection criteria.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and background checks required for the role, as determined by the University.
Enquiries: Lisa Davis, Chief of Staff, Office of the Chief Operating Officer, Lisa.Davis@monash.edu
Position Description: Senior Administrative Officer
Applications Close: Sunday 14 December 2025, 11:55pm AEDT
Supporting a diverse workforce
