Executive Assistant
Job No.: 692179
Location: Melbourne CBD
Employment Type: Part-time, fraction (0.5)
Duration: 12 month fixed-term appointment
Remuneration: Pro rata of $100,155 - $108,106 pa HEW Level 6 (plus 17% employer superannuation)
- Amplify your impact at a world top 50 University
- Join our inclusive, collaborative community
- Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
Are you a highly organised, proactive professional who thrives in a fast-paced executive environment? This is an opportunity to play a pivotal role supporting senior leadership while keeping a complex organisation running smoothly and professionally.
As Executive Assistant, you will provide high-level executive, administrative, and office management support to the CEO, senior managers and colleagues. Working closely with the Senior Adviser to the CEO, you’ll bring sound judgment, discretion, and exceptional attention to detail to ensure the seamless operation of the executive office.
Your Impact
In this trusted and influential role, you will:
- Provide exceptional executive support, managing diaries, travel, correspondence, credit card reconciliations and workflows for senior leaders.
- Draft, edit and coordinate high-quality documents, including briefings, reports, presentations and correspondence.
- Facilitate effective communication between the CEO, senior managers, colleagues and external stakeholders.
- Coordinate meetings, events and conferences, ensuring every detail, from agendas to follow-up actions, is handled with professionalism.
- Support committees and working groups, including minute-taking, action tracking and document preparation.
- Advise on administrative policies and processes, contributing to continuous improvement and organisational efficiency.
- Manage records and information systems, maintaining accurate, confidential and accessible documentation.
- Build strong working relationships across the organisation and with external partners, delivering consistent and high-quality service.
What You’ll Bring
You are a polished and reliable executive support professional with:
- A relevant degree or equivalent experience in executive or high-level administrative roles.
- Demonstrated experience supporting senior leaders in busy, complex environments.
- Outstanding organisational and time-management skills, with the ability to prioritise and meet competing deadlines.
- Exceptional attention to detail and the confidence to handle confidential and sensitive information.
- Strong written and verbal communication skills, and the ability to engage effectively with diverse stakeholders.
- Sound judgment, initiative and problem-solving skills.
- Advanced proficiency in Microsoft Office and business systems.
Why This Role Matters
This role is more than administration, it’s about enabling leadership. Your work will directly support executive decision-making, strengthen organisational capability, and ensure the office operates with excellence, efficiency and professionalism.
While we are looking to recruit at 0.5 FTE you will have some flexibility over when your hours are worked, our preference leans toward you spreading your working time over a minimum of 4 days per week.
If you enjoy working at the heart of an organisation, value precision and relationships, and take pride in supporting leaders to do their best work, we’d love to hear from you.
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something ground breaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy.
In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world’s top-50 universities in rankings including the QS World University Rankings 2026.
Learn more about Monash.
Today, we have the momentum to create the future we need for generations to come. Accelerate your change here.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
Please submit a current copy of your resume along with a cover letter in which you address how you meet the key selection criteria in the position description. For instructions on how to apply, please refer to 'How to apply for Monash Jobs'..
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.
Enquiries: Heather Browett, Senior Adviser to the CEO, Climateworks Centre, +61 3 9903 8629 or heather.browett@climateworkscentre.org
Position Description: Executive Assistant
Applications Close: Sunday 3rd May 2026, 11:55pm AEST
Supporting a diverse workforce
