Administrative Officer
Job No.: 697707
Location: Parkville campus
Employment Type: Part-time, fraction (0.6)
Duration:Fixed-term appointment until 13 November 2026
Remuneration: HEW 5 ($86,344 - $99,179) plus 17% superannuation
- Amplify your impact at a world top 50 University
- Join our inclusive, collaborative community
- Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
The Faculty of Pharmacy and Pharmaceutical Sciences is seeking an experienced Administrative Officer to provide high-quality administrative and operational support across the Monash Institute of Pharmaceutical Sciences (MIPS). You will support academics, researchers, and staff across HR, finance, and staffing,.
You will coordinate staffing and visitor requirements, including contracts, timesheets and compliance, maintain accurate records and data, and provide timely advice to a diverse range of stakeholders. You will play an important role in ensuring efficient processes and a high standard of service across the Faculty.
About You
You will be an organised and proactive administrator with excellent attention to detail and the ability to manage competing priorities and deadlines. Experience using REX, CEM and other HR systems is required, and you will be confident working across multiple systems and administrative processes. Please address this requirement in your application.
You will also bring strong communication, customer service, analytical and problem-solving skills, with the ability to work collaboratively while exercising sound judgement and initiative. Experience with systems such as Microsoft Office, Excel, SAP and Callista, along with relevant qualifications or equivalent experience, will be highly regarded.
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something ground breaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy.
In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world’s top-50 universities in rankings including the QS World University Rankings 2026.
Learn more about Monash.
Today, we have the momentum to create the future we need for generations to come. Accelerate your change here.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
For instructions on how to apply, please refer to 'How to apply for Monash Jobs'.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.
Enquiries: Rosemary Manning, Chief Operating Officer, Monash Institute of Pharmaceutical Sciences, Rosemary.Manning@Monash.edu
Position Description: Administrative Officer
Applications Close: Sunday the 27th of September 2026, 11:55pm AEST
Supporting a diverse workforce
