Project and Executive Officer
Job No.: 698476
Location: Clayton campus
Employment Type: Full-time
Duration: Continuing appointment
Remuneration: $100,155 - $108,106 HEW 06 plus 17% employer superannuation
- Amplify your impact at a world top 50 University
- Join our inclusive, collaborative community
- Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
The School of Mathematics within Monash University’s Faculty of Science is seeking a highly organised Project and Executive Officer to support the effective operation of the School. Working closely with the Head of School and School Manager, you will provide high-level administrative and project coordination support, including preparing reports and correspondence, managing diaries and meetings, coordinating events, and supporting committees and working groups.
You will play a key role in coordinating projects, monitoring progress, researching issues and improving administrative processes. Building strong relationships with university staff and external stakeholders, you will help ensure efficient workflows, effective communication and the smooth delivery of School priorities.
About You
You are a proactive and detail-oriented professional with demonstrated experience providing high-quality administrative, executive and project support in a busy and complex environment. You bring excellent organisational and time management skills, sound judgement and the ability to manage competing priorities while meeting deadlines.
With strong written and verbal communication skills, you can prepare professional documentation, handle confidential information and engage effectively with diverse stakeholders. You work well independently and as part of a team, demonstrate initiative in solving problems and are confident using Microsoft Office, various other business systems, as well as adapting to new technologies.
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something ground breaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy.
In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world’s top-50 universities in rankings including the QS World University Rankings 2026.
Learn more about Monash.
Today, we have the momentum to create the future we need for generations to come. Accelerate your change here.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Monash University invites applications from candidates who can demonstrate valid and current Australian work rights.
For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Your application must address the Key Selection Criteria.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.
Enquiries: Anna Haley, School Manager, anna.haley@monash.edu
Position Description: Project and Executive Officer
Applications Close: Sunday 29 November 2026, 11:55pm AEDT
Supporting a diverse workforce
