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• Department for Health and Wellbeing – Multiple Positions including:

• Office of the Chief Executive (Executive Coordinator to Deputy Chief Executive, Strategy and Governance)

• Office of the Chief Executive (Executive Coordinator to Deputy Chief Executive, Clinical Systems Support and Improvement)

• Clinical Systems Support and Improvement – Safety and Quality – Executive Coordinator and Project Support

• Salary: $85,790 to $95,413 – ASO5 – Full Time / Term Contract up to 6 Months or 12 Months

Overview:

Executive coordinators are critical roles within the Department for Health and Wellbeing and make a significant contribution to an Executive's success.

We are recruiting to three vacant positions with 6 to 12 months contracts available each with the possibility of extension:

There is one contract available for six months with the possibility of extension; there are further two contracts available, each for 12 months with the possibility of extension and / or permanency.

These are busy, fast paced roles. We are looking for a highly organised and motivated individuals with a “can do” attitude. Key responsibilities include:

• Maintaining your Executive’s diary and emails, arranging appointments, screening and where appropriate, handling or redirecting incoming telephone calls and visitors.
• Draft and track correspondence to relevant Executive Directors and Chief Executive Officers on behalf of your Executive.
• Developing and maintain strategic links between the Chief Executive’s Office, Minister(s) Office(s), public sector agencies, non-Government agencies and the private sector.
• Providing appropriate advice across the Division to support efficient communication and timely preparation of information, correspondence and reports for the executive.
• Reviewing executive papers, notifying your Executive of unresolved and/or emerging issues and undertake research to provide expert advice on appropriate responses.

The South Australian public sector promotes diversity and flexible ways of working part-time.  Applicants are encouraged to discuss the flexible working arrangements for this role.

Appointment will be subject to a satisfactory Criminal History Check and appropriate immunisation requirements.

Aboriginal and Torres Strait Islander applicants are encouraged to apply. Job ref: 891772

Criminal History Screening Requirement

• A National Police Certificate (NPC) for employment involving no contact with vulnerable groups is required for this position (general employment)

Immunisation Risk for this position is Category C (minimal patient contact)

SA Health Services are required to implement the Addressing vaccine preventable disease: Occupational assessment, screening and vaccination policy in the workplace.

Application Instructions (please read carefully):

Please provide your resume and a cover letter of no more that 3 pages addressing the following essential minimum requirements:

• Proven ability to sustain high level performance, determine priorities, organise workloads and meet demanding work deadlines in an environment that imposes pressure.
• Demonstrated high level organisation skills with a proven ability to establish and effectively manage business and executive systems.
• Proven ability to liaise and collaborate with a range of stakeholders including undertaking sensitive negotiations with senior management and professionals.
• Demonstrated experience in providing high level executive and/or administrative support and advice including formulating policy positions, processing, coordinating and drafting sensitive, complex and urgent material, and undertaking a range of project and planning work on an individual or team basis.
• Working knowledge of roles, functions and protocols operating between the department, Office of the Chief Executive and Minister(s) Office(s).

If you are interested in a specific role, please note this within your cover letter.

Enquiries

Tessa Jones

Director, Office of the Chief Executive

Phone:  0419091581

E-mail:  Tessa.Jones@sa.gov.au

Application Closing Date

Thursday, 06 February 2025 - 11.55PM

Attachments

• 891772 - Executive Coordinator - Clinical Systems Support and Improvement – Role Description.pdf
• Australian applicant guidelines
• International applicant guidelines