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Join our Cardiothoracic Surgery Unit Team!

Work alongside leading medical professionals in an environment that values innovation, collaboration, and excellence in patient care. Support the cardiothoracic surgery department in delivering an effective service through effective administrative coordination and management.

About the role: 

Reporting to the Administration Manager - Secretarial Services, this role is responsible for providing the best practice administrative services to ensure effective and efficient day-to-day management of the Unit.

Duties for the role will include:

• Liaising with clinical staff for the management of patient elective booking, admission and pre admission requirements
• Continually prioritising workloads in high demand area and be adaptable to short notice changes to elective surgery in situations of demand management of State of Emergency.
• Responding to enquiries (local and interstate) from nursing, patients, relatives, medical, company representatives, solicitors, and members of the public.
• Providing a proficient communication link for the Unit.
• Liaising with the multi-disciplinary team to ensure the electronic medical record system (EMR) maintains accurate and appropriate patient records.
• Management of the Cardiac Flats including patient allocation, scheduling, communication, billing and reporting
• Providing leadership and supervision to administrative support staff and the monitoring and efficient allocation of workloads.
• Providing administration support in all aspects of the recruitment process from scheduling interviews in Page Up and updating throughout the recruitment process, preparing panel reports and performance development reviews (PR&D), according to relevant policies and procedures.
• Processing annual leave, conference leave applications and reimbursements for medical staff, ensuring all relevant rosters and databases are updated.

About you:

• Experience in the provision of a high-level confidential secretarial, administrative and clerical service.
• Possess a high level of organisational skills.
• Demonstrated ability to exercise judgement and initiative.
• Demonstrated ability to work within multidisciplinary team environment effectively.
• Experience in supervising and leading a team of workers in a positive manner.
• Experience with patient admission and discharge processes
• Experience in problem solving, diffusing conflict and adapting to change.
• Proven experience in basic computing skills, including email, diary management and word processing.

Please see the attached Role Description for additional information.

Want To Know More? Contact: Leesa Hammond-Noack, Administration Manager - Secretarial Services, (08) 8204 5637, Leesa.Hammond-Noack@sa.gov.au

Application Closing Date: 11.55 pm Sunday 7 June 2026

Attachments:

• CTSU Senior Administrative Officer - Role Description
• Australian applicant guidelines
• International applicant guidelines

Applicant Information:

• We also offer salary sacrifice benefits which provide the opportunity to save money by paying for some of your everyday expenses from your salary before it is taxed. Click here to find out more about salary packaging.
• The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.
• Appointment will be subject to a satisfactory Criminal History Check and Immunisation compliance as indicated on the Role description.
• SA Health Services are required to implement the Addressing vaccine preventable disease: Occupational assessment, screening and vaccination policy in the workplace.
• Aboriginal and Torres Strait Islander applicants are encouraged to apply.  Job ref: 939190