- Showcase your superior EA and project coordination skills supporting a Senior Executive
- Full Time, Continuing Appointment / Starting Salary $88,485 + 17% Superannuation
- Position located at La Trobe’s Bundoora Campus
About the position:
Supporting the Deputy Vice-Chancellor Future Growth (DVC FG), you will be required to provide high level executive support and contribute to the delivery of a range of projects in line with objectives of the portfolio.
Reporting to the Senior Advisor, this role requires a candidate with excellent organisational skills, attention to detail, communication and writing skills with the ability to seamlessly switch between administrative tasks and project-related responsibilities.
Some of your responsibilities will include:
- Diary, organisation and booking of travel (both domestic and international) and enquiry management.
- Preparation of reports, briefings, presentations, correspondence, and materials on behalf of the DVC FG and executive.
- Preparation and distribution of agenda’s, minutes, reports, correspondence and materials for Committees and Working Groups, including taking minutes, follow up of action items and maintaining effective liaison with all parties.
- Support Future Growth Executive to be prepared for meetings and visits with both internal and external stakeholders.
- Ensure professional and high-quality administration support for project activities, as assigned, to support the DVC FG and the executive.
- Implement specific project activities including developing documentation, briefing papers etc. and the facilitation/administration of any working groups formed and monitor and prioritise project tasks that support the timely achievement of program/project milestones and tasks for projects within the Future Growth Portfolio.
Skills and knowledge required for the position:
- Previous experience as an Executive Assistant in a large complex organisation.
- Excellent administrative, technical and organisational skills and the ability to work quickly and effectively under pressure to deadlines.
- High-level attention to detail and time management skills to set priorities, meet deadlines and manage concurrent projects at a time.
- The ability to work independently with minimum supervision, show initiative and work productively as part of a team, taking responsibility for outcomes.
- Highly effective interpersonal skills, including the demonstrated ability to interact constructively and collaboratively with people at different levels of seniority.
- High-level proof reading, editing and grammatical skills to support communications on behalf of DVC FG office
Highly Desirable:
- Prior experience working in a higher education environment would be desirable but is not essential.
Please refer to the Position Descriptions for other duties, skills and experience required for this position.
Welcome to Bundoora campus – Please click on the video link below:
https://f.io/KDo0ceng
Benefits:
- 17% employer contributed superannuation
- On site child care facilities
- Flexible work arrangements
- Discounts for staff and their family members to study a range of La Trobe courses
How to apply
*Please note, only applicant who possess the full rights to work in Australia will be eligible to apply*.
Closing date: Sunday 15th September, 2024 @ 11:55pm
Position Enquiries: Madison Hunt, Senior Advisor, Office of DVC (Future Growth), Email: M.Hunt@@latrobe.edu.au, Phone: (03) 9479 6560
Recruitment Enquiries: Vicki Stavrou, Senior Talent Acquisition Business Partner, Email: v.stavrou@latrobe.edu.au, Phone: (03) 9479 5191
Position Description below:
PD-Senior Executive Support and Project Officer.pdf
Please submit an online application ONLY and include the following documents:
- Cover letter and
- An up-to-date resume.
Please scroll down to apply.
Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.
La Trobe University is committed to creating a diverse and inclusive workforce. We take an intersectional approach by actively supporting and encouraging people of all backgrounds and abilities to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. Flexibility in interview format will be offered to shortlisted candidates.
Why La Trobe:
- Develop your career at an innovative, global university where you’ll collaborate with community and industry to create impact.
- Enjoy working on our inspiring and stunning campuses – the perfect hub for industry, students and academics
- Help transform the lives of students, partners and communities now and in future
All La Trobe University employees are bound by the Working with Children Act 2005. If you are successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement.
La Trobe’s Cultural Qualities:
