- Full time
- Fixed term – 3 years
- Bundoora Campus
- Work with inspiring people who are driven to make a difference!
About the position
The La Trobe Institute for Sustainable Agriculture & Food (LISAF) is a key strategic initiative that supports La Trobe University’s (La Trobe) world‐class research and research training in agriculture, agri-food and medicinal agriculture.
With the aim to transform the production of high quality horticultural and medicinal crops, the recently awarded ARC Research Hub Protected Cropping (PC Hub) sits within Domain 2. To deliver on this aim, the PC Hub requires a Project Coordinator. Reporting to LISAF Research & Operations Manager, this position will work closely with the Hub Directors and theme leaders to ensuring that PC Hub meets KPIs and project milestones are delivered on time and on-budget.
Duties will include but are not limited to:
- Provide high-level administrative support to the Hub Director, Senior Director, co-deputy Directors and Research Director.
- Co-ordinate the administrative functions of the PC Hub, including supporting the Industry Advisory Group and the Executive Management Committee by:
- Scheduling meetings;
- Initiating the preparation of PowerPoint presentations; and
- Preparing and distributing agendas and minutes.
- Assist in the preparation of reporting documentation such as annual ARC reports, KPIs and other documentation for industry partners as required.
- Facilitate the communication and promotion of research outcomes and other information relevant to the PC Hub in conjunction with key external and internal stakeholders.
- Assist in the organisation and coordination of Hub events, such as seminars, workshops and annual retreats.
- Coordinate financial reports and support to internal and external stakeholders, including purchase order and invoice payment submissions, credit card reconciliation, and reimbursements.
- Facilitate HR recruitment activities by drafting position descriptions, coordinating interviews and liaising with La Trobe HR.
Skills and Experience
To be considered for this position, you will have:
- Degree with subsequent relevant experience or extensive experience, in an administrative field, or an equivalent alternate combination of relevant knowledge, training and/or experience.
- Demonstrated ability to work independently, follow established procedures with limited supervision and contribute positively to an effective team.
- High level proficiency in computer software packages including word processing, spreadsheets, and presentations, and the use of these in preparing reports and presentations and tracking expenditure and budgets.
- Excellent communication and interpersonal skills, with a demonstrated customer service focus and solution orientated approach.
- Experience within the tertiary sector and with research funding administration would be highly regarded.
- Demonstrated experience organising events and communicating research outcomes.
Please refer to the Position Description for other duties, skills and experience required for this position.
Welcome to Bundoora campus – Please click on the video link below:
https://f.io/KDo0ceng
Benefits:
- 17% employer contributed superannuation
- On site child care facilities
- Flexible work arrangements
- Discounts for staff and their family members to study a range of La Trobe courses
How to apply
Closing date: By 11:55pm, Monday 27th January 2025
Position Enquiries Andrea Gallo, Research and Operations Manager
Via Email A.Gallo@latrobe.edu.au
Recruitment Enquiries: Lisa White, Talent Acquisition Consultant,
Via email Lisa.White@latrobe.edu.au
Position Description below:
PD - ARC PC Hub - Project coordinator.pdf
Only candidates with Full Working Rights in Australia may apply for this position.
Please submit an online application ONLY and include the following documents:
- Cover letter;
- An up to date resume and
- A separate document addressing each bullet point under the Essential Criteria ‘Skills and knowledge required for the position’, which is located in the position description.
Please scroll down to apply.
Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.
La Trobe University is committed to creating a diverse and inclusive workforce. We take an intersectional approach by actively supporting and encouraging people of all backgrounds and abilities to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. Flexibility in interview format will be offered to shortlisted candidates.
All La Trobe University employees are bound by the Working with Children Act 2005. If you are successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement.
