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We are seeking a highly organised and detail-oriented Administration Officer to support the end-to-end administration of projects across multiple departments. This role is pivotal in ensuring the smooth setup, activation, financial tracking, and reporting of projects, as well as managing procurement, dockets, and general administrative duties.

Your day will involve:

Project Administration

• Set up new jobs in the system, including importing quotes, checking GL codes, and requesting project credit authorisations.
• Import, review, and amend Daily Resource Sheets (DRS).
• Prepare and enter Accounts Receivable invoices, including billing checks, variations, and progress claims and raise revenue accruals.
• Prepare and matching of Accounts Payable invoices, review accruals, and reconcile discrepancies.

Purchasing

• Raise and receipt Purchase Orders (POs) in Oracle.
• Resolve PO holds and liaise with relevant stakeholders.

Docket Management

• Raise and manage external sales dockets.
• Enter and edit APEX Asphalt dockets, including manual entries and extra freight charges.
• Review EDIT ticket reports and transfer APEX tickets as needed.

General Administration

• Manage reception duties including phone calls and visitor greetings.
• Collect and distribute mail; coordinate uniform orders.
• Participate in monthly statewide admin meetings.
• Maintain electronic filing systems in line with audit requirements.
• Update project performance dashboards (costs and quantities only).
• Code and submit credit card expenses in Concur.
• Investigate and resolve aged inquiries with suppliers.

What are we looking for?

• Having a friendly and positive attitude, and willingness to work within a team.
• Excellent organisational and time management skills.
• Strong communication and interpersonal abilities.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively in a fast-paced environment.
• Building and maintaining trust with colleagues, peers, and staff.
• Proven experience in project administration or a similar role.
• Strong understanding of financial processes including AR/AP, accruals, and invoicing.
• Proficiency in systems such as Scenario, Oracle, APEX, and Concur.

About Boral Asphalt

Boral Asphalt supplies high quality surfacing solutions for a wide range of Australian road and construction projects - from local streets to highly complex infrastructure including freeways, highways and airport runways. The Boral Asphalt business includes asphalt manufacturing sites, ‘spray seal’ depots, and an asphalt contracting service. 

Our people provide solutions to help customers and stakeholders build a sustainable future in a changing world. Our values are what matters to us and guide our behaviours: Safety, Teamwork, Ambition, Accountability and Respect. 

We’re proud of our legacy as a great Australian business and have a strong foundation to improve and continue fulfilling our purpose and what we do best - building something great. 

Boral values and is committed to creating a diverse working environment and is proud to be an equal opportunity employer. All suitable applicants will receive consideration for employment without regard to race, colour, religion, gender identity or expression, sexual orientation, disability or age.