Opportunities at Calor

Workshop Administrator

Location: Saxham, Bury St Edmunds (On-site, 5 days a week)
Hours: Monday to Friday, 8:30am – 4:30pm (37.5 hours per week)

Salary: £25,000 PA
Breaks: 1 × 30-minute lunch break
Facilities: On-site canteen and parking available

This is a great opportunity to join our dedicated Workshop team in Saxham. As a Workshop Administrator, you’ll provide a full range of professional administrative support to ensure the efficient and compliant running of our fleet maintenance operation.

This is a workshop office-based role, where you’ll liaise with suppliers, engineers, and other departments to help keep our vehicles maintained, compliant, and on the road.

We know our systems are teachable, if you bring strong organisational and clerical skills, we’ll provide the training and support you need to succeed.

What you’ll be doing

• Providing full administrative support to the Workshop Supervisor and maintenance team
• Issuing purchase orders to suppliers using SAP Ariba, ensuring invoices are processed accurately and on time
• Liaising with suppliers to resolve order or delivery queries promptly
• Processing vehicle technician time sheets and allocating costs to the correct departments
• Maintaining accurate fleet maintenance and compliance records
• Collating, inputting, and maintaining data for purchasing logs and audit purposes
• Keeping all fleet management software up to date to ensure 100% asset specification and location accuracy
• Recording information on vehicle breakdowns and ensuring appropriate workshop actions are taken
• Supporting the workshop team with administrative preparation for meetings and reports
• Acting as the first point of contact in the supervisor’s absence and supporting the smooth day-to-day running of the workshop
• Carrying out other clerical and administrative duties as required

Systems you’ll use

• SAP Ariba – raising and managing purchase orders for parts and services
• FSM (Fleet Software Management) – maintaining fleet and maintenance data
• Microsoft Outlook, Excel and Word – daily communication, reporting, and record keeping

What you’ll need

• Excellent communication skills, both written and verbal
• Strong clerical and organisational abilities
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Confidence in working both independently and as part of a team
• A flexible and proactive approach to your workload
• Full UK Driving Licence (required)

Training Provided

We believe our systems are teachable. Full training will be given on our in-house systems we use, including SAP Ariba, FSM, and all company processes.

What We Can Offer You

• Private Medical Insurance.
• 25 days’ annual leave + 8 bank holidays.
• Cycle to Work Scheme.
• Life Assurance (4x salary).
• Matched pension contributions (starting at 4.5%, rising to 7.5% after 2 years).
• Retail discounts and more.

For a full list of our benefits, visit: https://www.calor.co.uk/about-us/careers