Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)
Department/Organization: 214241 - Computer Science
Normal Work Schedule: Monday - Friday 8:00am to 4:45pm
Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Additional Department Summary: Provides high-level administrative support to the Department Head and the Associate Department Heads in the Computer Science department to ensure efficient and organized operations within the academic unit. Manages a variety of schedules. Provides assistance and support to the graduate and undergraduate students and programs as needed. Serves as liaison with internal and external stakeholders. Assists with various administrative tasks to support the academic mission of the department.
Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
Skills and Knowledge: Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with academic systems (e.g., Banner, Canvas, etc.). Discretion and professionalism in handling sensitive information. Ability to work independently, multitask, and prioritize effectively.
Preferred Qualifications: Bachelor’s degree; OR advanced degree. One (1) of administrative or executive assistant experience in an academic setting. Experience in managing complex schedules and coordinating large-scale events or initiatives.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster
