Administrative Assistant II - 528358
Job no: 528358
Work type: Regular Full-time (Benefits eligible)
Location: Tuscaloosa
Categories: Office/Clerical Support, Administrative / Professional
Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)
Department/Organization: 212701 - Special Ed and Multiple Abilities
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm
Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Additional Department Summary: Supports the administration of the CrossingPoints Program in the College of Education. Assists with program design, management, and implementation of the various tiers of the CrossingPoints program. Serves as the point of contact between CrossingPoints and other university entities and community partners. Provides complex administrative assistance to the Program Director. Reconciles budgetary information in Concur and Purchase Card management. Supports the program in communicating with critical stakeholders.
Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
Additional Required Department Minimum Qualifications: Must have valid U.S. driver's license. Must be at least 19 years of age at time of hire and have an acceptable Motor Vehicle Report that is in compliance with University policies. Applicants under the age of 21 will have some driving restrictions.
Skills and Knowledge: Excellent interpersonal skills. Excellent written and verbal communication skills. Ability to collaborate with critical stakeholders, including program and LEA personnel, teachers, families and students.
Preferred Qualifications: Bachelor’s degree and four (4) years of experience working with persons with intellectual disabilities; OR associate's degree and five (5) years of experience working with persons with intellectual disabilities; OR high school diploma or GED and six (6) years of experience working with persons with intellectual disabilities. Experience in working with K-12 personnel. Experience working in grant-related timelines in higher education. Experience working with confidential data within secure systems.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.
The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.
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