Pay Grade/Pay Range: Minimum: $44,200 - Midpoint: $55,300 (Salaried E6)
Department/Organization: 208101 - Dean's Office-CCHS
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm, some evenings/weekends for program coordination/support as needed.
Job Summary: The Graduate Program Coordinator assists with the administration of assigned graduate program(s) for the College. Assists with overall development, implementation, and sustainability of master's and/or PhD educational programs. Supervises education programs and coordinates practicum/field/intern experiences that are designed to enhance the student’s professional experience. Coordinates day-to-day academic program operations. Troubleshoots issues. Identifies weaknesses proactively. Provides recommendations for continuous improvement of assigned program(s).
Additional Department Summary: Coordinates the administration of program activities for the Physical Therapy and Occupational Therapy doctoral programs at the College of Community Health Sciences (CCHS). Oversees day-to-day academic program operations. Collaborates with program directors, faculty, and College leadership to coordinate the overall development, implementation, and sustainability of assigned programs. Reviews and maintains all programmatic, institutional, and regulatory agency requirements to ensure compliance for program accreditation. Facilitates orientation, onboarding, scheduling, and evaluations for graduate students.
Serves as a liaison for the department. Works directly with CCHS enterprise operations, community health professionals, faculty and staff, and other internal and external stakeholders to provide program expertise and support as needed. Promotes programs to the community and other stakeholders. Manages administrative and fiscal activities related to Physical Therapy and Occupational Therapy doctoral programs. Provides general office assistance, creates promotional materials, and assists in the development and execution of program-related projects.
Required Minimum Qualifications: Bachelor's degree and two (2) years of experience; OR Master's degree.
Skills and Knowledge: Strong program administration skills. Ability to research and prepare comprehensive reports. Ability to monitor quality control standards. Skill in developing and maintaining effective relationships with staff, faculty, and students. Ability to recognize and maintain confidentiality of sensitive information.
Strong verbal and written communication skills. Excellent public relations, customer service, and telephone etiquette skills. Ability to cope with stressful conditions. Ability to demonstrate tact, versatility, and adaptability. Working knowledge of standard office software applications, including Microsoft Office.
Ability to demonstrate a high degree of self-motivation and directional initiative. Ability to work on multiple, ongoing projects, prioritize tasks, and meet stated deadlines. Skill in exercising initiative, judgment, problem-solving, and decision-making. Skill in organizing work to achieve department goals and objectives. Punctual and reliable, ability to work extended hours as needed during peak operational periods.
Preferred Qualifications: Bachelor’s degree or higher in education administration, health care management, or related field. Previous experience providing administrative support for physical therapy and/or occupational therapy educational programs or other graduate medical education programs. Program marketing experience.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.
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