Administrative Assistant II - 528779
Job no: 528779
Work type: Regular Full-time (Benefits eligible)
Location: Tuscaloosa
Categories: Administrative / Professional
Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)
Department/Organization: 850101 - Student Involvement
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm
Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Additional Department Summary: Promoting the mission and vision of Student Involvement, the Division of Student Life, and the University, the Administrative Assistant provides programmatic, administrative, and financial support for Student Involvement. As needed, the position may assist with functions pertaining to Student Engagement initiatives of which Student Involvement is a stakeholder. The position serves as an initial point of contact for members and leaders of the over 650 registered student organizations at UA and for any students interested in getting involved on campus. The position is also responsible for completing required training and promoting a safe, hospitable, and respectful workplace.
Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
Skills and Knowledge: Ability to maintain confidentiality. Ability to problem-solve. Ability to train others. Ability to use personal computer and related software. Ability to work as part of a team. Ability to work independently. Analytical skills. Conflict resolution and mediation skills. Interpersonal skills. Organizational, management, and leadership skills. Presentation skills. Prioritization skills. Written and verbal communication skills. Ability to expand multicultural knowledge, awareness, and skills as evidenced through demonstrating self-awareness and understanding/valuing others, demonstrating knowledge of social inequalities, interacting effectively with people from a variety of backgrounds and experiences. Demonstrated commitment to supporting all students.
Preferred Qualifications: Associate's degree and one (1) year of general office experience or a Bachelor's degree. Proficiency with Microsoft Office Suite, with an emphasis on Excel. Experience working with college students. Experience managing fiscal operations for an office or unit.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.
The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.
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