Administrative Assistant III - 528785
Job no: 528785
Work type: Regular Full-time (Benefits eligible)
Location: Tuscaloosa
Categories: Administrative / Professional
Pay Grade/Pay Range: Minimum: $19.33 - Midpoint: $24.18 (Hourly N5)
Department/Organization: 218101 - Dean's Office-School of Law
Normal Work Schedule: Monday - Friday 8:00 am to 5:00 pm (Occasional after-hours work required)
Job Summary: The Administrative Assistant III provides administrative support for operations on a college-wide scale, division-wide scale, or unit-wide scale for units of comparable size, scope, and complexity wade scale to that of a college or division. Performs complex and some undocumented administrative tasks. Acts as office liaison/receptionist. Drafts and sends communications on supervisor/departmental staff or college/division behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Additional Department Summary: The Administrative Assistant III at the School of Law provides administrative support to the Dean for Students and the Dean of Academic Affairs and functions as secondary support to the Executive Assistant to the Dean and Vice Dean, assuming their duties when necessary to maintain workflow.
Duties include, but are not limited to: acting as a key contact point between the Dean’s Office and students, faculty/staff, and external constituencies; coordinating complex scheduling, meetings, and travel arrangements for academic leadership; resolving administrative problems and inquiries; updating files and coordinating processes to ensure efficient workflow in matters like Student Evaluations of Instruction and other administrative reports; managing sensitive and confidential information; processing and reconciling P-Card/Concur transactions; and performing other activities as necessary to assist administrative personnel.
Required Minimum Qualifications: High school diploma or GED and four (4) years of administrative experience; OR associate’s degree and two (2) years of administrative experience; OR bachelor's degree or higher.
Skills and Knowledge: Attention to detail. Ability to coordinate multiple projects with competing deadlines. Ability to communicate professionally with a variety of constituencies and personalities, both verbally and in writing. Discretion in handling sensitive or confidential information. Proficiency with general office software (outlook, word, excel, powerpoint, etc.).
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.
The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.
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Search results
| Position |
Closes |
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Administrative Assistant III - 528785
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| The Administrative Assistant III provides administrative support for operations on a college-wide scale, division-wide scale, or unit-wide scale for units of comparable size, scope, and complexity wade scale to that of a college or division. Performs complex and some undocumented administrative tasks. Acts as office liaison/receptionist. Drafts and sends communications on supervisor/departmental staff or college/division behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc. |
Current opportunities
| Position |
Closes |
|
Administrative Assistant III - 528785
|
|
| The Administrative Assistant III provides administrative support for operations on a college-wide scale, division-wide scale, or unit-wide scale for units of comparable size, scope, and complexity wade scale to that of a college or division. Performs complex and some undocumented administrative tasks. Acts as office liaison/receptionist. Drafts and sends communications on supervisor/departmental staff or college/division behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc. |
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