Administrative Assistant II - 528794
Job no: 528794
Work type: Regular Full-time (Benefits eligible)
Location: Tuscaloosa
Categories: Administrative / Professional
Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)
Department/Organization: 218101 - Dean's Office-School of Law
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm
Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.
Additional Department Summary: The Administrative Assistant II at the Law School provides a full range of administrative support for assigned Law School faculty members in their professional, research, and teaching roles. Duties will include preparing class and other written materials, maintaining files, coordinating schedules, preparing correspondence, conducting research, reconciling expenses, as well as other duties as needed. Assists with specific programs or committees in which assigned faculty members participate. Those duties may further include data entry, planning and executing events, or others supporting the assigned programs.
Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
Skills and Knowledge: Ability to handle multiple projects simultaneously with little direction. Strong communication skills, both verbally and in writing. Attention to detail. Proficiency in routine office software (Word, Excel, Powerpoint, Outlook, etc.)
Preferred Qualifications: Experience working with faculty in a higher education setting. Familiarity with UA systems such as Blackboard, Concur, E-Time, etc.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.
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