Pay Grade/Pay Range: Minimum: $19.52 - Midpoint: $24.38 (Hourly N5)
Department/Organization: 502702 - Campus Financial Affairs
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm
Job Summary: The Accounting Assistant III maintains accurate financial records. Provides accounting and bookkeeping support. Assists University staff in understanding industry standards, current laws, and university policy as it relates to the financial affairs of the University. Provides guidance, trains, and/or may supervise entry-level Accounting Assistants.
Additional Department Summary: Assists Campus Financial Affairs, Digital Media Center (DMC), and WVUA leadership with finance and administrative tasks for WVUA. Manages the financial, purchasing, travel, personnel, and administrative functions for WVUA, ensuring transactions and documentation are processed accurately and in compliance with University policies and procedures. Oversees processes related to budgeting, purchasing, P-card reconciliations, accounts receivable, advertiser billing, commission reporting, and financial reconciliations. Serves as a liaison with key University financial and administrative departments. Supports processes related to employee hiring, onboarding, promotions, and terminations. Serves as a resource to staff regarding University procedures. Coordinates closely with WVUA sales staff and student receivables on billing and account issues. Provides administrative support for departmental operations, regulatory reporting, and other assigned responsibilities.
Required Minimum Qualifications: High school diploma or GED and four (4) years of accounting or bookkeeping experience; OR associate's degree and two (2) years of accounting or bookkeeping experience; OR bachelor's degree.
Skills and Knowledge: Excellent written and verbal communication skills. Strong organizational and customer service skills. Efficient and accurate computer and data entry skills. Ability to work collaboratively in a dynamic setting, research and prepare comprehensive reports, work at a rapid pace with numerous interruptions, cope with stressful conditions, and demonstrate tact, versatility, and adaptability. Ability to recognize and maintain confidentiality of sensitive information. Ability to work independently, yet think and plan strategically as part of a team. Exceptional attention to detail and time management skills. Ability to prioritize and handle multiple tasks. Advanced knowledge of Microsoft Office products, including, but not limited to, Excel, Word, and Outlook.
Preferred Qualifications: Commercial broadcast experience. Experience with reconciling budgets (state and/or grant funds). Experience using specific UA systems (Banner, Concur, Everest, Slate, etc.). Familiarity with the University's financial accounting, purchasing, and travel policies and procedures.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.
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