UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
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For every child, dedication
In Nigeria, UNICEF works in a complex humanitarian and development setting to fulfill and protect children's rights in partnership with the government, civil society, children, and families. UNICEF Nigeria is one of the largest UNICEF Country Offices globally - click the link to learn more about UNICEF in Nigeria: https://www.unicef.org/nigeria/.
For every child, a champion
Organizational Context and Purpose for the job
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy, and operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop, and reach their full potential, without discrimination, bias, or favoritism. To the degree that any child has an unequal chance in life, in its social, political, economic, civic, and cultural dimensions, her or his rights are violated. There is growing evidence that investing in the health, education, and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
The Administrative Associate (Fleet Management) provides specialized administrative and logistics support that ensures the efficient management, coordination, and oversight of UNICEF Nigeria’s vehicle fleet. The role supports both programme delivery and operational continuity by ensuring the fleet management systems are compliant with organizational standards and contributing to safe and effective mobility of personnel and assets.
How can you make a difference?
Under the direct supervision and guidance of his/her supervisor, the Administrative Associate (Fleet Management) is responsible for the execution of specialized administrative and logistics tasks related to fleet operations. This includes vehicle deployment and tracking, fuel and maintenance monitoring, and ensuring adherence to transport policies and safety protocols
Key functions/accountabilities:
- Coordinate Fleet operations oversight
- Transport Coordination
- Communications & Workflow
Coordinate Fleet operations oversight:
- Manage day-to-day operations of the vehicle fleet in Abuja.
- Ensure compliance with the utilization of all fleet optimization platforms in all locations, in coordination with field focal points.
- Maintain vehicle usage schedule and drive assignment using the humanitarian hub.
- Maintain vehicle service logs in Abuja and coordinate with focal points in field offices.
- Ensure proper and valid documentation of all vehicles
- Monitor and provide reports fuel usage, including reconciliations.
- Optimize travel routes, scheduling and coordination based on demand.
- Utilize real time tracking and provide reports on anomalies.
- Maintain fleet register and assignment for all locations.
- Maintain records of incidents and accidents for Abuja and in coordination with focal field persons for other locations.
Transport Coordination:
- Plan and coordinate transportation according to demand.
- Assign cars (including Taxis and Car hire where necessary) as required, including from other UN agencies.
- Monitor and supervise vehicle movement to ensure compliance as per schedule.
- Maintain roster of available transport service providers as per UNICEF policies.
- Ensure safety standards and compliance with outsourced service providers.
Communications & Workflow
- Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs.
- Manages incoming and outgoing correspondence, e-mails, and telephone calls.
- Communicates routine and some non-routine information about the work of the team.
- Establishes and maintains the office filing and reference systems for the function.
To qualify as an advocate for every child you will have…
Education:
Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
Experience:
A minimum of 6 years of relevant administrative or clerical work experience is required.
Language Requirements:
Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered as an asset.
For every Child, you demonstrate...
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
UNICEF competencies required for this post are…
(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others. (8) Nurtures, leads and manages people) for supervisory role
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:
This position has been assessed as an elevated risk role for Child Safeguarding purposes as it is a role with direct contact with children, works directly with children, is a safeguarding response role. Additional vetting and assessment for elevated risk roles in child safeguarding (potentially including additional criminal background checks) applies.
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
