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Human Resources Associate, G-6, Temporary Position, Sweden, [BATCH]
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Job no: 575402
Contract type: Temporary Appointment
Level: G-6
Location: Sweden
Categories: Human Resources
UNICEF works in over 190 countries and territories to save children’s lives, to defend their rights, and to help them fulfil their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built – we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career, while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
For every child, a champion
How can you make a difference?
Join our team as a Human Resources Associate! Under the guidance of the HR Specialist and Senior HRBP, you’ll collaborate closely with the HR team to deliver essential HR administration and operational support. This role is key to ensuring the smooth implementation of HR functions for all staff members. You’ll focus on providing accurate and timely services in line with UNICEF’s HR policies, all while fostering a strong people-centered approach. If you’re passionate about making a difference in the workplace, we want to hear from you!
Provide accurate and timely guidance to all PG staff, in accordance with staff rules and regulation, as well as HR policies to support staff members' movement within the organization,
Analyzes cases for compliance with UNICEF's Rules & Regulations in consultation with HR Specialist/Officer and guide the clients accordingly.
Ensure smooth and efficient HR processes concerning PG staff members in all locations and promptly respond to their requests via relevant systems.
Coordinate with staff member and together with GSSC and CSC all appointment, reassignment from PG and separation actions,
Provides orientation to PG staff on HR entitlements administration for onboarding/offboarding actions and liaise with other HR team in other outposted PG locations.
Support to enhance the onboarding and Induction Programme for all newcomers with tools, buddy systems, workshops, and training to managers, also considering the hybrid working modalities and PG multi-locations set up.
Maintain the onboarding and offboarding tracker system for all PG staff movements in different locations.
Be the HR Local Focal Point for all PG staff, submit to GSSC maintenance-related actions on entitlement and benefits requests via Service Gateway platform.
Quality assurance and timely actions on all PG contract extensions, maintenance and act as primary liaison person GSSC on all staff actions (HR LFP), in collaboration with hiring managers.
Support on HR special projects, such as Long Service Awards, continuing appointment exercise, etc
In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements.
Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.
Regularly generate quality staff data reports from various HR systems and platforms, including management reports/KPIs and PERs provide HR data, metrics and statistics related to PG staff.
Contribute to the implementation of learning initiatives in collaboration with TM Pillar (i.e. career development, performance management, Management and Leadership development).
To qualify as a champion or every child you will have…
- Minimum requirements
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- Education: Secondary Education in Human Resources Management, Human Resources, Administration and any other related fields.
- Work Experience: At Least 6 years of relevant work experience in Human Resources, Administration , Human Resources, Management Of Companies And Enterprises,Finance And Insurance,Information,Educational Services,Wholesale Trade,Health Care And Social Assistance.
- Skills: Ability To Organize, Accountability, Authoritative, Awareness, Background Checks, Business Partnering, Capacity Development, Career Development, Communication, Compile Data, Compiles Information, Computer Literacy, Confidentiality, Consistent, Core Competencies, Courtesy, Delivery Processes, Design and Development, Drive To Achieve, Embraces Change, Employee Recognition, Encourage, Ensuring Compliance, Entitlements Management, Facilitate, Facilitating, HR Activities, HR Functions, HR Processes, HR Regulations, HR Systems, Health Care, Humanitarian, Identify Training Needs, Initiative, Interpersonal, Judgment, Key Performance Indicators
- Language Requirements: Fluency in English is required.
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- Desirables
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- Language: Swedish
- Fluency in another official UN language
- Experience in a humanitarian organization
- Excel
- Smart recruiter
- Developing country work experience and/or familiarity with emergencies.
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For every child, you demonstrate ․․․
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this post are ․․․
(1) Builds and maintains partnerships
(2) Demonstrates self awareness and ethical awareness
(3) Drives to achieve impactful results
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others
Familiarize yourself with our competency framework and its different levels
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
UNICEF's active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
Visa residence requirements: i.e. UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.
Additional information about working for UNICEF can be found here.
SPECIAL NOTICE
Competence: As per article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
Diversity: UNICEF is committed to diversity, equity, and inclusion within its workforce. All candidates, irrespective of gender, race, sexual orientation, nationality, culture, appearance, socio-economic status, ability, age, religious, and ethnic backgrounds are encouraged to apply to become a part of the organization. More information on UNICEF’s commitment to diversity and inclusion can be found here.
Zero-tolerance policy on harassment: UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles.
No Fee: UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
Additional information for External Candidates can be found here.
Advertised: W. Europe Daylight Time
Deadline: