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The Marketing Department in the Warrington college of Business (WBC) at the University of Florida is seeking to hire an OPS Office Assistant (non-student). The incumbent provides secretarial and administrative support to the Department of Marketing Chairman, Office Manager, other full-time adjunct faculty members, graduate students, and walk-ins.
Travel:
Coordinate and process all travel in UF Go for the Sales Program, which includes booking hotels and airfares, paying for conference registration with Pcard, processing travel request and expense reimbursements.
Add all financial expenditures on the Sales Program spreadsheet.
Process any student scholarship payments earned at conferences.
Ensure all department and university policies are followed.
Fiscal/Purchasing Duties:
Make purchases, pay invoices, and maintain a record of all expenditures for the Sales Program on the spreadsheet.
Order catered meals for GatorSLAM, Friday Sales Seminars, and other sales events. Process orders in myUF Market.
Purchase office supplies for the department, pay invoices and follow all UF best practices.
Administrative duties:
Serve as marketing Department secretary/receptionist, answer phones, greet & assist all visitors, faculty and staff.
Pick up and distribute incoming/outgoing mail.
Maintain department conference room calendar.
Make reservations for seminar rooms at Warrington College of Business.
Process key request for the Department and maintain a record of key assignments.
Collect and post an electronic copy of faculty teaching portfolios on R drive. Enter textbook adoptions and assist faculty in obtaining examination copies
Perform any additional responsibilities as assigned by supervisor.
Type correspondence as requested.
Collect and review course syllabi for compliance with UF Policy, post syllabi on R Drive and website.
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