Manager, Administrative Services

Staff Leadership and Oversight

• Supervise and support a team of administrative and academic staff.

• Manage workloads, roles, and training needs.

• Oversee staff onboarding, remote schedules, office assignments, and performance check-ins.

• Ensure consistent application of departmental policies and university procedures.

Administrative Operations and Planning

• Coordinate recurring processes such as annual reporting, budget planning, and academic appointments.

• Serve as liaison to university offices and manage departmental responses to data and reporting requests.

• Support departmental logistics, including events, meetings, and academic calendars.

• Monitor payroll data and support financial workflows with the Chair and fiscal staff.

Compliance and Reporting

• Help ensure departmental compliance with university policies and deadlines.

• Coordinate responses to accreditation, audits, and internal reporting needs.

• Track required submissions and maintain clear records of administrative processes.

Chair Support and Special Projects

• Advise and assist the Chair on personnel, financial, and faculty-related matters.

• Support processes for hiring, tenure and promotion, and faculty governance.

• Serve as a secondary approver for fiscal transactions and assist with reviews and budget projections.

• Lead or contribute to college and university initiatives and special projects as needed.

$72,000 - $80,000

• Strong knowledge of UF administrative systems and processes, including myUFL, UFIRST, and Enterprise Analytics.
• Demonstrated ability to lead, supervise, and coach administrative teams in a higher education environment.
• Experience managing HR processes, budgeting, and faculty affairs in an academic department.
• Excellent organizational and time-management skills, with the ability to track multiple concurrent projects and deadlines.
• Strong written and verbal communication skills, including experience drafting formal correspondence, procedures, or reports.
• Ability to interpret and apply complex policies or regulations at the department level.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook, and comfort learning new systems.
• Familiarity with academic cycles, teaching assignments, and graduate student appointment processes.
• Experience coordinating department-level responses for accreditation, annual reports, or space management.
• Commitment to maintaining confidentiality, professionalism, and collegiality in a dynamic academic setting.
• Ability to foster a collaborative, inclusive, and respectful workplace culture that supports both individual accountability and teamwork

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.