| Job Description: |
The School of Theatre + Dance in the College of the Arts seeks Facilities Operations Specialist to manage day-to-day facilities operations and event logistics for the School. Responsibilities include overseeing the maintenance, cleanliness, and organization of school spaces, coordinating repairs and work orders, managing assets and equipment procurement, and supporting capital projects. The role also plans and facilitates special events, guest visits, and provides technical support for classroom technology. Serving as the primary Building Emergency Coordinator, the position ensures health, safety, and security compliance, including access systems and safety equipment upkeep. Additionally, the position advises on facilities policies and works collaboratively with School leadership to enhance operational efficiency. The Facilities Operations Specialist reports to the School Director.
The School of Theatre and Dance intends to engage in people-centered practices. We work collaboratively to encourage healthy work-life integration and believe in fostering a positive work atmosphere that recognizes and appreciates the contributions of all of our team members.
The University of Florida College of the Arts intends to be a transformative community, responding to and generating foundational shifts in the arts and beyond. As business and academic professionals, artists, scholars, advisors, and teachers, we, the staff of the College, embrace the complexity of our evolving human experience and seek to empower our colleagues, students, and faculty to respond to and shape that experience fearlessly through critical thinking, creativity, constructive questioning, and respectful dialogue. We seek a colleague who engages with openness and enthusiasm for the work and the mission of the college. We seek a colleague who possesses skills in designing and facilitating work that advances curiosity, inclusion, open intellectual discourse, and the well-being of all in an environment of complex diversity. We seek a colleague who identifies as a trusted steward of resources, balancing institutional requirements and the demand for innovative solutions.
The University of Florida is an equal opportunity institution.
Responsibilities:
Facilities Operations
- Manages the upkeep, organization, cleanliness, and maintenance of all School of Theatre & Dance classrooms and rehearsal spaces, performance spaces (in collaboration with the Producing Director) shops, production labs, offices, lobby areas, and additional common spaces in the Nadine McGuire School of Theatre & Dance Pavilion and other spaces occupied by SOTD.
- Serves as the asset manager, facilitating equipment and supply procurement, storage, tracking, repair, maintenance, and recommendations for needed resources to support the research, teaching, and service initiatives of the School. This includes overseeing purchasing, invoice processing, and disposing of unnecessary assets.
- Coordinates cleaning schedule for all public and manages locker assignments for students, staff, and faculty and maintains locker systems.
- In collaboration with leadership, faculty, research, propose budget for, and oversee capital building projects and purchases.
Event & Project Management
- Plans, coordinates, and run advancement events, retirement celebrations, opening night receptions, and additional special events for the School.
- Facilitates guest artist and faculty search related travel and residency logistics May assist with providing local ground transportation and providing tours of Gainesville, Campus, COTA, and SOTD to guests and prospective employees.
Space & Technology Support Services
- Provides technical support to faculty, staff, and students to maintain and troubleshoot the school’s classroom technology including computers, digital media systems, and sound systems (systems separate from production).
- Collaborates with the COTA Facilities Team to complete certification of the annual Space Allocation Report.
Health, Safety & Security:
- Functions as Primary Building Emergency Coordinator (BEC) to provide pertinent building or departmental information to public safety officials in emergencies and relay safety and security information to School leadership and when appropriate the SoTD community.
- Addresses building and equipment security needs including management and programming of all keypad and card swipe systems.
- Oversee the vendor responsible for stocking first aid kits, the upkeep, inspection, and maintenance of an AED device and eye wash stations, and related safety systems. Schedules annual fire drills and building generator testing.
Policy
- Serves as an advisor to the School leadership in the creation and implementation of general facilities and security related procedures and policies, working to optimize workflow.
Additional Duties & Professional Development
- Professional Development and additional duties, as needed. Professional development for this position could include attending UF specific and live entertainment industry safety courses.
Location and Schedule:
Normal work hours are weekdays 8:00 a.m. – 5:00 p.m. with an hour lunch from 12:00noon-1:00pm. Evening and weekend events or time-sensitive tasks may require after-hours work.
In production weeks and weeks that include special events may involve evening events until 11:00 p.m. Occasional weekend work may be required.
100% In person in the Nadine McGuire Pavilion, UF Gainesville, Main Campus
Required Qualifications:
Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience.
Preferred Qualifications: The successful candidate will meet some of the following
- Master’s degree in a related area of specialization
- Three or more years of facilities and/or equipment management experience in a collaborative environment managing projects/processes.
- Evidence of successful collaboration and collegiality with faculty, students, and staff or collaborators.
- Demonstrated ability to manage multiple projects and prioritize competing demands.
- Evidence of well-planned project management.
- Evidence of establishing and maintaining organizational and operational systems that optimize workflow.
- Ability to work well with a variety of personalities, improvise and prioritize with sound and independent judgment in a fast-paced, time-sensitive environment.
- Evidence of work that advances curiosity, respect, open intellectual discourse, and the welcome incorporation and well-being of all in an environment of complex differences.
- Budget management experience.
SCHOOL OF THEATRE + DANCE: The light-filled Nadine McGuire Theatre and Dance Pavilion is home to the School of Theatre + Dance (SoTD). The School’s international full-time faculty of 35 recognized artists and researchers, complemented by adjunct and guest faculty and staff, including full- and part-time professionals. The School offers MFA curricula in acting and in design, which includes scene design, lighting design and costume design; BFA programs in acting, musical theatre, and theatrical production with concentrations in costume, digital media, lighting, scenic, and sound; and a BA with concentrations in general theatre, stage management, and theatre management. The School features two degree programs in dance designed to develop the individual voice of the dance artist, a BFA and a BA. Approximately 200 students major in the artistically diverse curricula of the School of Theatre + Dance. Through its production program, outreach and innovative programming, the School of Theatre + Dance provides multiple cultural opportunities annually to thousands of members of the University and the greater community. The University of Florida is accredited by the Southern Association of Colleges and Schools Commission on Colleges and is an accredited institutional member of the National Association of Schools of Dance and the National Association of Schools of Theatre. For more information, visit www.arts.ufl.edu/theatreanddance.
THE COLLEGE OF THE ARTS: The mission of the College of the Arts is to be a transformative community, responding to and generating paradigmatic shifts in the arts and beyond. We achieve the university’s mission by training professionals and educating students as artists and scholars, while developing their capacities for critical study, creative practice, and provocation. The College offers baccalaureate, masters, and doctoral degrees. Approximately 1,700 students are pursuing majors in degrees offered by the College of the Arts under the direction of 135 faculty members in its three accredited schools— the School of Art + Art History, the School of Music, and the School of Theatre + Dance, and in the Center for Arts in Medicine, the Digital Worlds Institute, and the Center for Arts, Migration, and Entrepreneurship. In addition, the college comprises the University Galleries, and the University level of the New World School of the Arts in Miami.
The University of Florida: The University of Florida is a comprehensive learning institution built on a land grant foundation, ranked one of the top five best public universities in the nation in U.S. News & World Report. We are The Gator Nation, a diverse community dedicated to excellence in education and research and shaping a better future for Florida, the nation and the world. Our mission is to enable our students to lead and influence the next generation and beyond for economic, cultural and societal benefit. UF is a graduate research institution with more than 50,000 students and membership in the prestigious Association of American Universities. Gainesville, which is consistently ranked as one of the nation’s most livable cities, is located midway between the Gulf of Mexico and the Atlantic Ocean. Together, the University and the community comprise the educational, medical and cultural center of North Central Florida, with outstanding resources such as the University of Florida Performing Arts (Phillips Center for the Performing Arts, the Squitieri Studio Theatre, the Baughman Center, University Auditorium), the Harn Museum of Art, the Florida Museum of Natural History and in the community, the Hippodrome State Theatre and Dance Alive National Ballet.
In addition to salary, the University of Florida (UF) offers low cost State Health plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.
UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period.
Build a retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.
UF Employees are also eligible for the GatorPerks discount program, which provides big savings at various business and retailers!
Explore UF’s plethora of benefit options here: TEAMS Benefits
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