| Job Description: |
The Office of Graduate Education (OGE) at the College of Medicine is seeking a detail oriented and creative Graduate Engagement and Outreach Coordinator to focus on enhancing engagement and outreach through events, recruiting, and digital platforms. This role involves planning and executing a wide range of academic and professional events, serving as the primary liaison for event inquiries, and coordinating logistics, vendor selection, and policy compliance.
The Graduate Engagement and Outreach Coordinator will collaborate closely with leadership, faculty, and campus partners to plan and deliver events that celebrate achievement, foster belonging, and elevate the visibility of our programs.
The ideal candidate will have extensive experience in event planning and execution, display a professional demeanor, and exercise independent and prudent judgment consistently. Additionally, the role involves developing and implementing recruitment strategies, managing social media and website content, and ensuring effective communication with stakeholders.
Event Planning & Coordination
- Lead the planning and execution of a diverse portfolio of graduate education events, including seminars, workshops, recruitment visits, graduations, and award ceremonies.
- Partner with OGE leadership to develop event goals, budgets, and timelines aligned with the College’s strategic vision.
- Oversee event logistics, vendor coordination, and on-site management to ensure seamless, high-quality experiences.
- Cultivate relationships with departments, faculty, students, and external partners to ensure events reflect the collaborative spirit of the College.
- Contribute to promotional efforts for OGE events in collaboration with the College’s communications teams, ensuring broad engagement and visibility.
Event Procurement, Finance & Operations
- Manage event-related budgets, contracts, and purchasing activities to ensure fiscal responsibility and compliance.
- Coordinate with vendors and campus partners to negotiate pricing, track expenses, and reconcile payments.
- Support travel and reimbursement processes for invited speakers and participants, ensuring accuracy and efficiency.
Academic Administrative Support
- Collaborate with OGE staff to support graduate student recruitment and program outreach initiatives.
- Collaborate and assist in developing and maintaining recruitment materials, website content, and social media updates that promote OGE programs and activities.
- Maintain databases and tracking systems related to student progress, alumni engagement, and event participation.
- Provide administrative support for key academic processes, contributing to a smooth and supportive student experience.
About the College of Medicine:
The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of diverse populations, the College of Medicine plays a pivotal role in shaping the future of medicine.
For more information about the College of Medicine and its programs, visit College of Medicine.
We Offer Exceptional Benefits:
- Low-cost State Health Plans: Medical, Dental, and Vision Insurance
- Life and Disability Insurance
- Generous Retirement Options to secure your future
- Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave)
- Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
- Tuition Assistance through the UF Employee Education Program
- Public Service Loan Forgiveness (PSLF) Eligible Employer
About Gainesville, Florida:
Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.
Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!
For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds
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