Fiscal Assistant II

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Accounts Receivable, Billing & Invoicing:

Compiles data and generates internal and external invoices for the EH&S Auxiliary services.

Collects Chartfield information from departments, processes E2R or E2E journals for payment. Maintains subsidiary ledger of accounts receivable. Monitors collection of accounts to ensure payments are received on a timely basis.  Researches and resolves finance and accounting related issues, including billing or other accounting errors and works with the appropriate departments to resolve the issues.

Deposits: 

Prepares check, CashNet, EFT, and credit card deposits and maintains accurate records within the UF System and the EH&S system.  Updates the EH&S Accounts Receivable system.

Accounts Payable & Purchasing:

Assists in purchasing supplies for EH&S Auxiliary services via UF Purchasing Card or preparing requisitions to purchase when the UF Purchasing Card is not appropriate. Assists in maintaining purchase order records, change orders, and documentation needed to process payments. Maintains accounts payable records and files.  Reconciliation of PCARD charges with Chartfield and description; scan required back-up documentation.  

Administrative Functions:

Maintains mileage logs, repair expenses, cleaning and fuel consumption for EH&S fleet vehicles. Converses with vendors and other outside agencies and advises EHS Staff on relevant issues.

As a Tier 1 Reconciler, participates in the monthly reconciliation of the delivered monthly financial reports. Reviews transactions for adherence to UF Policy, chartfield accuracy, and addresses errors when necessary.

Other duties as assigned.

Criminal Background Check required.

$19.00 - $23.00 per hour, based on education and experience.

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

EDUCATION & TRAINNG: 

Two or more years of experience.

EXPERIENCE: 

Experience and knowledge of myUFL as it related to fiscal functions and account reconciliations.

KNOWLEDGE:

Knowledge of UF Finance and State accounting principles and practices and standard office procedures.

SKILLS:

Proficiency with computers, basic software applications (e.g. Microsoft Office Word, Excel, PowerPoint, Outlook, Access), and working knowledge of PeopleSoft.

ABILITIES:

-  Ability to work independently

-  Ability to provide professional customer service

-  Ability to communicate effectively (verbally and in writing)

-  Ability to plan, organize, and coordinate work assignments

PHYSICAL QUALIFICATIONS: None

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.