| Job Description: |
The Fiscal Assistant II provides advanced financial and administrative support within the College of Nursing, specializing in transaction processing, reconciliation, and compliance with university, state, and federal policies. This role requires strong attention to detail, proficiency in UF financial systems, and the ability to work independently while contributing to budgeting, year-end activities, and continuous improvement of fiscal operations.
Financial Transaction Processing
- Prepare and process financial transactions including purchase requisitions, payment requests, journal entries, budget transfers, and reimbursements using UF systems (e.g., myUFL, UF GO, myUF Marketplace).
- Review and reconcile PCard charges; ensure all receipts and supporting documentation are collected and verified.
- Assist with travel-related processes, including authorizations and expense reports, ensuring adherence to UF travel policies.
- Ensure transactions are properly coded, approved, and processed in a timely and accurate manner.
- Monitor open encumbrances and resolve discrepancies by working with vendors and internal departments.
Customer Service and Communication
- Serve as a resource to College of Nursing faculty, staff, and students on financial procedures, policy requirements, and system navigation.
- Respond promptly and professionally to inquiries regarding transactions, reimbursements, and financial status updates.
- Provide clear instructions for completing forms or submitting documentation.
- Collaborate with internal departments and external vendors to resolve issues or delays related to financial transactions.
- Educate unit staff on best practices for submitting compliant and accurate requests.
Compliance and Reconciliation
- Interpret and apply complex financial, purchasing, and travel policies in accordance with University of Florida, state, and federal regulations.
- Review all financial transactions for adherence to policy before submission or approval.
- Ensure compliance with grant, contract, or restricted funding requirements when processing related transactions.
- Serve as the Tier 1 reconciler for the College of Nursing’s monthly financial reconciliation process, reviewing transactions across accounts for accuracy, appropriate documentation, and compliance with university reconciliation standards.
- Identify and resolve discrepancies in financial data in collaboration with fiscal staff and unit leadership.
- Maintain up-to-date knowledge of policy changes and proactively adjust practices to remain in compliance.
Process Improvement
- Identify inefficiencies or repetitive issues in financial workflows and recommend solutions to improve accuracy, efficiency, or compliance.
- Assist in the development and refinement of internal procedures, forms, and checklists to streamline financial operations.
- Provide feedback on system performance or training needs to enhance staff effectiveness.
- Support the College’s efforts to modernize and optimize its fiscal practices by participating in team meetings, process reviews, and trainings.
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| Preferred: |
- Experience with University of Florida financial systems, such as myUFL, UF GO, and myUF Marketplace.
- Working knowledge of UF purchasing, travel, PCard, and other fiscal policies.
- Strong proficiency in Microsoft Excel, including use of formulas, pivot tables, and data analysis tools.
- Excellent organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
- Strong written and verbal communication skills, with a customer service orientation
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| Special Instructions to Applicants: |
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
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