MGR, Health Care Admin

Bachelor’s degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

The Department of Community Health and Family Medicine, in the College of Medicine at the University of Florida, is seeking a Manager of Health Care Administration.

This position supports the department's clinical mission through strategic project management, operational oversight, and performance analysis. The role will evaluate clinical processes, lead implementation of improvement initiatives, and supervise the department’s coding and reimbursement team. The Manager of Health Care Administration will work directly with the Chair, Vice Chairs, Practice Managers, and other leaders within the organization to inform decision-making through data analysis, financial modeling, and operational tracking.

Primary Responsibilities:

• Coordinate activities across core and regional clinics, including areas related to HR, finance, facilities, quality, and capital planning
• Develop and manage dashboards, reports, and data analyses to monitor clinic performance
  Lead projects aligned with department goals, including new clinic assessments, staffing analyses, and financial feasibility studies
• Deliver presentations, progress reports, and documentation for strategic projects
• Analyze revenue and expense trends to inform financial decision-making and support budget planning
• Supervise the Coding and Reimbursement Manager and provide leadership on revenue cycle optimization
• Participate in inventory tracking and space allocation initiatives across departmental locations
• Support the Vice Chair of Administration (VCA) in managing various strategies and initiatives.
• Managing strategies, initiatives, designs, implementation, and analysis of processes for clinical programs in partnership with the VCA.
• This position requires the ability to learn and adapt to new technologies, tools, and processes in a dynamic and evolving environment.
• Success in the role depends on strong planning, organization, and coordination skills, as well as the effective use of project management tools to manage complex assignments.
• The ability to consistently follow established protocols, policies, and procedures is essential. The position also demands analytical problem-solving skills to address challenges involving systems, people, or processes.
• This is a salaried exempt position, and hours may vary. Standard business hours are Monday through Friday, 8:00 am to 5:00 pm. And occasional 7:00 am meetings. The estimated hours per week are 40-50. This position will involve some travel, locally and regionally, due to clinical program responsibilities.

About the University of Florida:

Located in Gainesville since 1906, The University of Florida has 16 colleges, a major academic health center, a top-ranked undergraduate online program, and, in keeping with its land-grant mission, one of the nation’s most comprehensive agriculture and natural resources programs and 21 NCAA Division 1 varsity teams competing within the Southeastern Conference. The University of Florida (UF) has been at the heart of Gainesville since 1906, with a vibrant community of 55,000 students. Home to 16 colleges, a leading academic health center, and a top-ranked online undergraduate program, UF offers endless opportunities for growth and collaboration. UF is also proud of its strong land-grant mission, which features one of the country’s most comprehensive programs in agriculture and natural resources.

On our stunning 2,000-acre campus, you’ll find a blend of historic red-brick charm, cutting-edge facilities, and preserved natural areas. This dynamic environment connects seamlessly to thriving innovation, commercial, and residential districts, making Gainesville a great place to live and work. Plus, with 21 NCAA Division I varsity teams, there’s no shortage of excitement. (Go Gators!)

As the only Florida member of the prestigious Association of American Universities, UF plays a leadership role in research and innovation. With a $5 billion annual budget and over 140 mission-driven units statewide, we’re shaping the future.

UF’s commitment to excellence is backed by strong state support, including substantial investments to expand our world-class faculty. Be part of a university that’s always evolving and driving change, with a focus on leadership in healthcare, education, and beyond. https://med.ufl.edu/.

Enjoy competitive, comprehensive benefits designed to support your personal and professional growth.  

About Gainesville, Florida:

Discover the perfect balance of professional opportunity and lifestyle in Gainesville, Florida! (http://cityofgainesville.org)

Home to the University of Florida, ranked among the nation’s top public universities, Gainesville is a dynamic city that offers access to cutting-edge medical research, a robust healthcare system, and a thriving academic community. With a low cost of living, no state income tax, and mild winters, Gainesville provides an exceptional quality of life for individuals and families.

Gainesville has it all. With over 30 miles of bike trails, nearby freshwater springs, and an abundance of water sports and outdoor activities, the city caters to nature lovers. Plus, you can cheer on the Gators in exciting Division I sports, immersing yourself in the community spirit. For golf enthusiasts, a beautiful 72-par championship golf course awaits.

For those who crave beach days, Gainesville offers easy access to both coasts, with pristine beaches just a short drive away. You can also enjoy nearby world-class theme parks and outdoor adventures, making Gainesville an ideal spot for families.

Gainesville combines the charm of a historic city with modern amenities, including a regional transit system, excellent schools, and a lively downtown area featuring vibrant local culture, farmers' markets, and a growing craft brewery scene. With all these opportunities, Gainesville provides the perfect environment to build your career while enjoying a balanced and active lifestyle. Join us in Gainesville, where innovation, community, and work-life balance come together!

For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds

At Community Health and Family Medicine and its divisions, everyone belongs, grows, and thrives!

The University of Florida is an Equal Opportunity Employer. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotion, transfers, discipline, terminations, wage and salary administration, benefits, and training.

The salary range is between $73,000 and $77,000, commensurate with skills and experience.

Benefits:

• Health Insurance: UF participates in state and university-sponsored benefits programs for individuals, families, and domestic partners. Voluntary insurance options, including vision, dental, long-term disability, and more, are also available.
• Retirement Options: UF offers attractive retirement options, such as the Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
• Leave: UF employees have access to a generous paid leave plan (approximately 22 vacation days, 13 sick days, and 11 paid holidays annually, plus four additional days during the holidays!), a sick leave pool, paid maternity/paternity leave, paid medical leave, and leave payouts.
• Exceptional Personal and Professional Development Opportunities: Access to training programs, leadership development, LinkedIn Learning, and more!
• Tuition Assistance: through the UF Employee Education Program
• GatorPerks: discount significant discounts for various businesses and retailers

See more information on benefits here: https://hr.ufl.edu/benefits/

You might be eligible for the Public Service Loan Forgiveness (PSLF) program as a state organization. See https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service for more details.

• This position requires the ability to learn and adapt to new technologies, tools, and processes in a dynamic and evolving environment. Success in the role depends on strong planning, organization, and coordination skills, as well as the effective use of project management tools to manage complex assignments.
• The ability to consistently follow established protocols, policies, and procedures is essential. The position also demands analytical problem-solving skills to address challenges involving systems, people, or processes.

Examples of Technology and Tools Used:

• Project management platforms, space and access systems, and other institutional tools
  MS Excel (including pivot tables), Word, PowerPoint, Outlook (email/calendar), SharePoint, and Epic EMR
• Project Management tools include: Smartsheet, MS Project, MS Teams, etc.

• Master’s degree in business, health administration, public health, or related field
• Proven success leading projects and applying project management methodology, procedures, and principles
• Progressive experience in healthcare operations, preferably in an academic clinical setting
• Experience with data analysis, data management, and financial report reviewing
• Knowledge of medical office procedures and regulations, including state and federal clinical practice requirements.
• Proficient with: Electronic Medical Record (EMR) systems, all Microsoft Office Suite software, and creating reports
• Knowledge of healthcare regulatory environments, including clinical billing and compliance
• Experience managing coding or revenue cycle staff in a clinical environment
• Strong interpersonal skills, emotional intelligence, and ability to cultivate relationships with leadership and staff.

• For your application for this position to be considered complete, you must upload a resume and a cover letter
• Criminal, educational, and experience checks are part of the pre-hire process.
• Able to attend occasional 7:00 am meetings
• Ability to sit for extended periods.
• Able to transport yourself to work, training, and meetings as needed.
• Ability to walk between buildings when visiting offices, clinics, and other healthcare environments
• Ability to travel locally and regionally
• Ability to occasionally lift materials that are 20 pounds or less

Inquiries can be sent to CHFM HR at careers@chfm.ufl.edu.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.