Ast Dir, Strategic Init/Adv

Master’s degree in appropriate area of specialization and two years of appropriate experience or a bachelor’s degree in appropriate areas of specialization and four years of experience.

Fund Management
• Oversee the establishment of new funds and matches endowed funds with their respective gift agreement criteria.
• Coordinate communication between fund administrators and UFA/IFAS leadership.
o Maintain fund histories and documentation for questions related to fund usage.
o Oversee the proper training communication from UFA and fund administrators.
o Supervise best management practices for fund usage and clarifies policy with faculty/administration.
o Prepare fund overviews and projections for Advancement staff and fund administrators as required.
• Maintain IFAS endowed and non-endowed funds.
o Prepare all paperwork and instruction for the lifetime of funds (opening new funds, spending policies and decisions, fund revisions, and closing funds).
• Serve as the primary point of contact for low utilization funds and coordinate the decision-making process for management of those funds.
• Maintains information for funds giving websites and follows up on creation of  new website links as funds are opened.
• Coordinate and process all gifts-in-kind, with special emphasis on Extension gifts-in-kind

Budget & Finance Administration
• Prepare and manage the annual IFAS Advancement Office budget.
• Plan and monitor budgets for strategic initiatives and special events in partnership with development officers.
• Delineate the use of UFA/IFAS budget and state appropriated monies devoted to development and alumni events.
• Oversee expenditures.
• Reconcile accounts and spending discrepancies.

Annual Endowment Reporting
• Manage the annual endowment reporting (AER) process for UF/IFAS in collaboration with UFF Donor Relations.
• Ensure timely implementation of the annual endowment reporting process with approximately 44 IFAS fund administrators and their assistants - managing data for over 200 endowments - including the IFAS Senior Vice President and three IFAS Deans, to meet UFF Donor Relations deadlines.

Human Resource Liaison
• Primary Human Resources contact for IFAS Advancement.
• Responsible for coordinating with IFAS HR, UFF HR, and UF HR on upcoming hiring initiatives, as well as managing the onboarding of new employees and offboarding of departing staff.
• Handle various HR functions, including time reporting, time management, and employee transitions.
• Attend weekly HR Trainings.

Perform related duties as required or deemed appropriate to the accomplishment of the responsibilities and functions related to this position.

$53,000-$60,000; commensurate with education and experience. 

Master’s degree in appropriate area of specialization and two years of appropriate experience or a bachelor’s degree in appropriate areas of specialization and four years of experience.

Valid driver's license required.

The ideal candidate will possess:

• The ability to work strategically, develop and implement constituency programs and activities, along with a talent for motivating volunteers.
• The ability to communicate clearly and effectively with diverse constituencies, meet deadlines, be self-motivated, and work independently
• Accuracy, attention to detail and a customer service-oriented attitude
• Ability to work collaboratively and a team player
• Competency in problem solving. 
• Exceptional written and verbal communication skills, strong interpersonal abilities, and the capacity to engage effectively and collaboratively with a wide range of individuals are essential.
• A commitment to and support for workplace inclusion in all its forms; demonstrated success collaborating with stakeholders; strong project management skills; experience in a data-driven environment; excellent organizational abilities; and the capacity to lead, influence, and inspire others are essential.
• Proficient in the following areas: Windows operating systems, Microsoft Word, Excel, and Access, as well as internet browsers and email platforms. Familiarity with donor databases, contact management systems, and tracking systems is also highly preferred.
• The ability and willingness to travel.  

*Business expenses are reimbursed through a standard accounting system.  The ability to pay for expenses using your own personal credit card or funds and have them reimbursed is essential. 

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.