Assistant In

Responsibilities:  

Academic Advising & Student Support

• Provide proactive, developmental advising to undergraduate students in the Digital Arts & Sciences (DAS) programs, including on-campus majors, UF Online majors, and DAS minor students, covering course selection, academic planning, degree progress, registration, and graduation requirements.
• Support student success by helping students set academic goals, connect with campus resources, and overcome academic or personal challenges.
• Assist students exploring or undergoing a transition to a new major, providing clear information on DAS vs. other program requirements, timelines, and support resources throughout the transition.
• Advise UF Online students with unique needs such as transfer credit evaluation, online course planning, and navigating UF student services remotely.
• Interpret and communicate UF academic rules, degree requirements, petitions, withdrawal processes, and curriculum details to students, faculty, and staff.
• Maintain accurate student records, advising notes, and degree audits.

Admissions, Enrollment, & Program Processing

• Assist with undergraduate admissions for DAS applicants, including application and portfolio review, prerequisite checks, and program eligibility determinations.
• Guide prospective students and families through admission requirements, transfer credit policies, and the application process.
• Support enrollment management, registration troubleshooting, non-major DAS course selection, and other administrative processing related to student progression and course access.
• Coordinate with the UF Office of Admissions and UF Online OneStop to ensure accurate processing of DAS applicants, timely updates on admission status, and alignment with university admissions standards.
• Serve as a liaison between Digital Worlds Institute, Admissions, and UF Online to resolve student issues, verify records, and support a smooth transition from applicant to enrolled student.

Student Engagement & Retention

• Serve as a support touchpoint providing coaching and, as needed, referral to professional help for students struggling with a range of challenges in their academic, personal, and professional lives.
• Partner with Digital Worlds Institute, College of the Arts, and UF Online on strategies and interventions designed to increase key performance indicators (KPIs) related to student progression towards degree attainment.
• Maintain regular outreach to students at risk of falling off track, implementing proactive advising campaigns such as registration reminders, off-track notifications, and academic success check-ins.
• Collect and analyze advising data to recommend improvements in student support services, curriculum planning, and retention strategies.

Administrative & Institutional Responsibilities

• Monitor student progression, conduct degree audits, and prepare reports for enrollment, retention, and graduation tracking.
• Participate in the Undergraduate Advising Council and UF Online Advising Circle communities of practice to stay connected with central administration as well as colleagues in other COTA units and UF colleges. 
• Contribute to institute-wide initiatives including assessment and curriculum updates.
• Participate in training, professional development, and university advising networks to maintain current knowledge of policies and best practices.

DIGITAL WORLDS INSTITUTE: Digital Worlds Institute (DW) is an interdisciplinary institute that offers academic and research programs at the intersection of the arts, communications, and technology. Founded in 2001 as a partnership between the College of the Arts and the College of Engineering, DW has grown its initiatives across additional units including the Colleges of Education, Journalism & Communications, and the Health Sciences. DW offers both a graduate and an undergraduate program in Digital Arts & Sciences. By bringing together the diverse talents of UF faculty, students, and staff in a multifaceted collaborative environment, the Institute serves as a platform for interdisciplinary research and teaching that would not have occurred within the confines of any one college or department. Through the use of interactive tools and technologies, the Institute promotes transdisciplinary creativity across classrooms, continents, and cultures. For more information, visit  www.digitalworlds.ufl.edu.

THE COLLEGE OF THE ARTS: The mission of the College of the Arts is to be a transformative community, responding to and generating paradigmatic shifts in the arts and beyond.  We achieve the university’s mission by training professionals and educating students as artists and scholars, while developing their capacities for critical study, creative practice, and provocation.  The College offers baccalaureate, masters, and doctoral degrees. Approximately 1,700 students are pursuing majors in degrees offered by the College of the Arts under the direction of 135 faculty members in its three accredited schools— the School of Art + Art History, the School of Music, and the School of Theatre + Dance, and in the Center for Arts in Medicine, the Digital Worlds Institute, and the Center for Arts, Migration, and Entrepreneurship. In addition, the college comprises the University Galleries, and the University level of the New World School of the Arts in Miami. 

The University of Florida: The University of Florida is a comprehensive learning institution built on a land grant foundation. We are The Gator Nation, a diverse community dedicated to excellence in education and research and shaping a better future for Florida, the nation and the world. Our mission is to enable our students to lead and influence the next generation and beyond for economic, cultural and societal benefit. UF is a graduate research institution with more than 50,000 students and membership in the prestigious Association of American Universities. Gainesville, which is consistently ranked as one of the nation’s most livable cities, is located midway between the Gulf of Mexico and the Atlantic Ocean. Together, the University and the community comprise the educational, medical and cultural center of North Central Florida.

In addition to salary, the University of Florida (UF) offers low cost State Health plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.

UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. 12-month faculty employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period.

Build a retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.

UF Employees are also eligible for the GatorPerks discount program, which provides big savings at various business and retailers!

Explore UF’s plethora of benefit options here: FACULTY Benefits

$50,000 - $54,000 commensurate with education and experience; comprehensive and highly competitive leave and benefits package

Preferred Qualifications: The successful candidate will meet some of the following

• Master’s degree in education, student personnel, higher education, counseling, or related fields.
• Academic advising experience at the university level.
• Familiarity with private industry and career pipelines for digital arts and sciences fields, such as animation, game development, production, or related fields.
• Proven capacity for critical thinking, initiative, and the ability to take proactive action in support of student success.
• Evidence of work accuracy and attention to detail.
• Demonstrated capacity for effective engagement in recruitment.
• Familiarity with higher education advising data, regulations, and general requirements for degree completion and graduation.

Application Deadline: Review of applications will begin immediately and continue until an applicant pool is established. To ensure full consideration, all application documents must be submitted by October 5, 2025.  Applications received after this date may be considered at the discretion of the committee and/or hiring authority. 

Application Process: Applications must be submitted via the University of Florida’s online application system.  Online applications must include the following: (1) a detailed letter of application that explains how you match the particular qualifications of this position and how your work and perspective will contribute to and enhance our transformative community; (2) a curriculum vitae; and (3) names and contact information of three professional references. The UF system will give you the option to upload letters of reference. We are not requiring letters of reference with initial application materials. Please ignore that option. The Search Committee may request additional materials at a later time.

Inquiries may be sent to:
Marko Suvajdzic
Chair, Assistant In Advising Search
Email: msuvajdzic@ufl.edu

The selected candidate will be required to provide an official transcript to the hiring department upon hire. A transcript will not be considered “official” if a designation of “Issued to Student” is visible. Degrees earned from an educational institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by National Association of Credential Evaluation Services (NACES).

If an accommodation due to a disability is needed to apply for this position, please call +1 (352) 392- 2477or the Florida Relay System at +1 (800) 955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law.