Grant Management/Post Award Administration
Manage the full lifecycle of sponsored research awards in UFIRST, including setup, internal subproject creation, and award modifications.

Coordinate with external institutions to establish and monitor subcontracts, ensuring timely execution and compliance with UF and sponsor policies.

Evaluate and initiate temporary funding advances when appropriate, assessing associated risks and obtaining necessary approvals.

Collaborate with the pre-award team on post-submission updates, contract negotiations, and award releases.

Advise principal investigators (PIs) and departmental staff on federal, state, and university policies governing expenditures, cost principles, and proper management of 201/209 funds.

Assist with payroll distributions and adjustments for all project personnel to ensure accurate allocation and compliance with sponsor requirements.

Coordinate CAS exemption requests, ensuring appropriate justification and documentation for costs typically treated as indirect.

Prepare and assist with budget modifications, no-cost extensions (NCEs), and carryforward budgeting in accordance with sponsor guidelines.

Perform re-budgeting calculations as needed based on project changes, ensuring compliance with both internal and sponsor rules.

Support faculty in preparing and submitting sponsor-required documentation, including progress reports, biographical sketches, current and pending support, and other required forms.

Provide guidance and administrative support during PI transitions, such as faculty departures or inter-institutional transfers, including financial closeout and coordination with DSP and C&G.

Represent HHP researchers in collaboration with university offices such as DSP, Contracts & Grants, Treasury Management, Cost Analysis, IRB, IACUC, and federal/non-federal sponsor agencies to resolve post-award issues effectively and efficiently.

Financial Records, Reconciliations & Reporting
Reconcile assigned grant accounts regularly to ensure transactions are allowable, allocable, reasonable, and aligned with sponsor and UF guidelines.

Provide monthly and ad hoc financial reports to PIs, tracking expenditures, effort, cost sharing, and budget balances.

Monitor payroll distributions and effort reporting; ensure accurate entries and initiate timely corrections when discrepancies are identified.

Track subcontract invoicing.

Review and reallocate unallowable charges, including non-permitted additional pay on federal grants, in coordination with departments.

Support the preparation and submission of final financial reports and sponsor-required documentation during award closeout.

Maintain documentation and internal databases to ensure audit readiness and compliance with UF and sponsor requirements.

Strategic Support & Departmental Engagement
Work closely with the APK Chair to develop, review, and implement departmental policies related to sponsored research administration.

Mentor new faculty on UF/College/Department research policies and systems (e.g., myUFL, UFIRST, MyInvestigator) to ensure smooth onboarding and compliance.

Act as a key liaison for resolving funding and administrative issues, advocating for faculty interests with university research offices and external sponsors.

Critically evaluate internal research administration workflows and recommend process improvements to enhance efficiency and compliance.

Prepare ad hoc projections, financial reports, and analyses for the Director or department leadership, as needed.

Perform other duties as assigned related to the support and advancement of sponsored research activity.

APK Effort Reporting
Manage and certify research effort for all APK faculty and staff each semester.

Coordinate with the department administrator to ensure timely and accurate entry of effort data in compliance with institutional and sponsor guidelines.

Identify and resolve discrepancies in effort reporting to maintain alignment with payroll distributions and project scopes.

Routinely attend trainings and/or review new policies Other duties as assigned.

Ability to communicate well both verbally and in writing with faculty, staff, and various funding agencies.
Ability to evaluate and provide technical and policy advice in the preparation and submission of proposals. Knowledge of and accountable for all current rules, regulations, policies and procedures related to the funding sponsor, the University of Florida, and the College of Health and Human Performance.
Expertise in UFIRST and experience in other electronic submission systems. Experience with the University Effort System. Ability to utilize problem solving techniques, use good judgment, set priorities and work under deadlines. Ability to establish and maintain effective working relationships.