| Job Description: |
The Vendor Specialist provides financial and logistical support for the operations of the Lastinger Center. Through coordination with the College of Education Post-Award Services and the Lastinger Business Services Team, the incumbent will support fiscal responsibilities for the New World’s Reading program, including but not limited to State Appropriation, Grant, and Foundation accounts.
The University of Florida Lastinger Center for Learning’s mission is to improve the quality of teaching, learning, and childcare. We research, develop, and scale educational innovations for adults and children that put all learners on trajectories for lifelong success. Specifically, the Center targets kindergarten readiness, 3rd grade reading proficiency, and algebra proficiency as critical milestones in children's educational trajectory that are predictive of success in school and life. The Center works at the nexus of research, practice, and policy to develop sustainable systems that leverage educational technologies and improve the implementation of research-based practices. Housed in one of the nation's elite public research universities, the Center operates as a dynamic, entrepreneurial workplace focused on executing UF's service mission to strengthen the human condition and improve the quality of life. The Lastinger Center is committed to attracting, hiring, and retaining top talent by valuing diversity of thought, skill, and experience. As an equal opportunity employer, we believe in fostering environments where team members feel included, valued for their differences, and empowered to do their best work.
This position is time-limited and soft-funded.
Responsibilities:
Vendor Support
- Assist with vendor/supplier management and maintenance.
- Supports vendor applications and annual renewals required by UF Vendor Relations.
- Maintain updated vendor records, including contracts, pricing, and contact information.
- Initiate payments to vendors/suppliers and other like entities.
- Creating and managing invoice templates and required invoice documentation.
- Review, prepare, and approve transactions within established dollar limits and guidelines.
Contract Support
- Review and analyze vendor contracts, ensuring compliance with UF policies.
- Provides grants and contract management support.
- Coordinate contract renewals, amendments, and terminations as needed.
- Assist with contract drafting with vendors
Budget and Fiscal Support
- Investigate and analyze billing or other accounting errors and work with appropriate departments to resolve the issues.
- Assist with providing backup support for purchasing needs.
- Reconciliation of outstanding encumbrances.
- May assist with coordinating or processing payroll distribution activity.
- Maintains general or subsidiary account ledgers and handles a variety of funds for a department or unit.
- Monitor expenses for budget limits.
- Attend meetings and provide budget feedback.
- Compile reports as needed.
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