Administrative Assistant III

 Organizes and performs all office and clerical functions including, but not limited to, setting appointments, scheduling meetings, answering the telephone, taking and transcribing meeting minutes, maintaining CV of faculty assigned, organizing and maintaining records/reports related to the responsibilities of faculty assigned and functioning as back-up to other administrative positions in the division.

 Under the direction of the Division leadership, assists with coordination of the education program for the CPT Division (including, fellows, residents, and medical students). Works with the Residency office and other departments to schedule learners for the division, meets with learners to onboard them to the division and completes any other education duties as assigned by Division leadership.

 Tracks subpoenas for depositions and court appearances for assigned faculty, avoiding scheduling conflicts. Gathers case/medical documentation in preparation for trials/depositions Books travel as necessary. Coordinates with legal staff. Initiates the billing of attorney offices and tracks receipts.

 Arranges travel including booking airlines, automobiles, hotel reservations, completes conference registrations, completes travel requests and travel expense reports in collaboration with expense coordinator.

 Assists the Division in coordinating events as requested; ensures the scheduling in advance of adequate rooms, reservation and delivery of needed equipment and catering of food, and maintaining the budget.

 Other duties as assigned by Faculty or Supervisor

$22.50 to $28 per hour depending on education and experience.

This is a time-limited position.  Time limited positions are based on circumstances, such as funding sources, which control the length of time for which the position is available.

Level II background Check is Required.

To be considered you must upload your Cover Letter, Resume/CV, and 3 References.

University of Florida College of Medicine – Jacksonville:   Visit this link to watch the video.

The University of Florida is an Equal Opportunity Employer. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.