| Job Description: |
The Accountant I herein described is a highly professional, key member of the finance team, and works under the direction of the Finance Manager to support the Department Research Administrator(s) and the finance team. The applicant will be responsible for budgeting, including financial reporting, reconciliation, salary distribution, and post-award activities in the Department of Neurosurgery, College of Medicine. This position's responsibilities will encompass reconciliation and reports for all department funds (clinical, foundation, and research).
The Lillian S. Wells Department of Neurosurgery at the University of Florida, College of Medicine is committed to providing comprehensive clinical services for the diagnosis, management, treatment, and rehabilitation of patients suffering from diseases of the brain, spinal cord, and nervous system, including brain tumors, aneurysms, stroke, epilepsy, functional disorders, and spinal disorders and injuries. Our clinical care mission also extends throughout North Central Florida through regional neurosurgery programs. We offer the full spectrum of neurosurgical and neuro-oncology treatment options for both adults and pediatric patients. Our research labs and investigator-led initiatives and clinical trials are developing promising new treatments for neurological diseases that are extremely difficult to treat with conventional therapies. The Department of Neurosurgery offers education and training programs such as ACGME-accredited neurosurgery residency programs and fellowship programs.
Post Award and Departmental Account Reconciliation
- Perform first-level monthly reconciliations for all department accounts including Center sponsored project
accounts.
- Format and prepare data for reporting and reconciliation purposes.
- Review all transactions for accuracy, ensuring proper accounting codes, fund usage, and compliance
with university, college, and sponsor regulations for all transaction types (travel, PCard, purchasing,
etc.).
- Close open encumbrances as needed.
- Follow departmental grant closeout procedures beginning 120 days prior to award expiration.
- Prepare and process journal entries and cost transfers as necessary to correct or reclassify expenses.
- Maintain organized documentation for all reconciliations and supporting expense backup.
Department Profit & Loss Statements (Unrestricted & Restricted Accounts)
- Prepare monthly P&L statements for clinical & research faculty, including all restricted research accounts.
- Review and present P&L statements with faculty monthly (via in-person or Zoom) in collaboration
with the Finance Manager and assigned Research Administrator.
- Ensure all applicable fund sources are included prior to data entry.
- Input and reconcile revenue, expenses, projected payroll, and encumbrances.
- Verify that monthly totals and summary tables align accurately.
- Coordinate with Research Administrators to resolve discrepancies and ensure accurate reporting.
Accounting Support
- Prepare invoices and collect backup documentation for Halifax Hospital, VA Stealth, Cranioplasties,
and Southeastern Health Care.
- Process deposits from VA, Cranioplasties, and Southeastern Health Care.
- Assist the Research Administration Manager with restricted funding calculations and operating
expense analyses.
- Perform ad hoc financial reporting as needed.
- Maintain the departmental account list to ensure timely updates for new and closed funds.
- Maintain fixed asset records and coordinate acquisition of new assets.
- Manage and process cell phone stipend forms
Backup Support
- Provide backup support to other fiscal staff as needed, including travel (UF GO), UF Market and
expense processing, PCard reconciliation, and other accounting functions to ensure uninterrupted
departmental operations.
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