| Job Description: |
The Project Manager III will serve as a strategic partner to senior leadership, responsible for driving the execution of high-impact organizational initiatives while ensuring seamless executive operations. This role blends advanced project management expertise with executive-level operational and communication support, managing complex cross-functional projects from conception to completion. The position proactively oversees executive communications, prepares briefing materials and reports, and facilitates decision-making by synthesizing information and aligning stakeholders. Acting with a high degree of autonomy, discretion, and judgment, this position anticipates leadership needs, prioritizes competing demands, and implements scalable processes that enhance organizational efficiency.
About This Role:
Executive Project Management and Strategic Initiative Leadership
- Drive successful execution of strategic initiatives in alignment with organizational objectives, ensuring follow-through and accountability across functions.
- Lead and coordinate complex, cross-functional projects on behalf of senior leadership, requiring collaboration and problem-solving across technical and non-technical teams.
- Develop comprehensive project plans, resource allocation strategies, and risk mitigation approaches for executive-level initiatives.
- Serve as liaison between senior leadership, department heads, and cross-functional executives, ensuring clear communication on priorities, progress, and risks.
- Monitor project progress, proactively identify potential bottlenecks, and implement corrective actions to maintain deliverable quality and timeline adherence.
- Prepare progress reports, presentations, and documentation for executive leadership and key stakeholders to support decision-making and transparency.
Executive Communication Management and Proactive Support
- Manage and prioritize internal and external inquiries directed to leadership, ensuring timely and appropriate responses.
- Monitor and respond to executive communications while proactively identifying and completing tasks that enhance executive effectiveness without requiring specific direction.
- Oversee the rhythm of business operations, including leadership meetings, communications, operating reviews, and cross-functional checkpoints.
- Draft correspondence, prepare briefing materials, and create clear, concise executive communications, presentations, and reports for internal and external audiences.
- Structure and facilitate executive meetings, task forces, and working groups to maximize impact and follow-through, representing leadership in meetings when appropriate.
- Serve as a primary liaison between executives and organizational departments, maintaining professional relationships and ensuring effective information flow.
Administrative Operations and Process Improvement
- Implement and maintain efficient administrative systems and processes to support executive operations.
- Coordinate logistics for executive meetings, events, and strategic initiatives while managing confidential and sensitive information with discretion.
- Identify operational inefficiencies and develop process improvements to enhance organizational productivity and scalability.
- Support budget coordination and financial administrative tasks as assigned.
- Partner with leadership teams on organizational health, talent planning, and leadership effectiveness initiatives.
- Translate executive priorities into actionable recommendations and coordinate implementation across departments.
About the College of Medicine:
The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of diverse populations, the College of Medicine plays a pivotal role in shaping the future of medicine.
For more information about the College of Medicine and its programs, visit College of Medicine.
We Offer Exceptional Benefits:
- Low-cost State Health Plans: Medical, Dental, and Vision Insurance
- Life and Disability Insurance
- Generous Retirement Options to secure your future
- Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave)
- Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
- Tuition Assistance through the UF Employee Education Program
- Public Service Loan Forgiveness (PSLF) Eligible Employer
|