The Department of Medicine is the largest department in the University of Florida’s College of Medicine with over 1000 total employees in 13 sub-specialty divisions, each with its own division chief, faculty, and staff.  This position oversees the grant-related tasks for assigned divisions.  These tasks include but are not limited to appointments, distributions, pre-award grant proposal processing, post-award administration, and financial budgeting transactions.  The incumbent must be highly organized and motivated individual with a capacity for hard work, able to work within a team and have strong customer service skills. The ideal candidate with have bachelor’s degree and two years’ experience in grant and contract administration or combination of education and experience.

Essential Functions; 

PRE AWARD Grant Management
Assist with the submission of grant proposals. Provide guidance on the completion of all agency forms, entry into UFIRST, budget preparation, and ensure the proposal is submitted by the posted agency deadline.   Review contract and grant proposals for accuracy, completeness, and compliance with approved policies and procedures before submitting to the chairman, or his authorized designee for signature. 

POST AWARD Grant Management 
Responsible for monitoring budget and award releases for salary, OPS, expense, travel, equipment, and indirect cost for all assigned divisions and ensures that the grant funds are used in the proper category throughout the life of the award. Facilitates the completion of all post award transactions to include budget transfers, JE’s, CAS Exemptions requests etc.  

Run departmental reports, coordinate preparation of financial reports and budget projections for each principal investigator and/or divisional administrator for contracts/grants and provide advice regarding fund utilization when requested.  The incumbent also acts as liaison for the Department of Medicine faculty and program directors with the College of Medicine OCR office, and Dean’s Personnel office, DSP, and granting agencies such as the NIH, American Heart Association, and American Lung Association.  

Responsible for entering salary distributions for all faculty and staff in assigned divisions. Actively monitor payroll distributions by entering current changes and RETRO distributions as instructed by divisional administrators or as budgeted in the grant. Work with division administrators each semester to ensure that effort is correct for faculty in assigned divisions.