ESSENTIAL FUNCTIONS OF THE JOB AND THE PERCENTAGE OF TIME SPENT ON EACH FUNCTION  

Academic Advising and Student Support 

• Advise Biology undergraduates on major, college, and university requirements, appropriate course sequencing, critical tracking, and graduation planning. 

• Discuss academic goals, interests, and post-graduation plans and connect students to relevant resources (career, undergraduate research, experiential learning). 

• Coordinate with pre-health advising team to give appropriate guidance to first-year pre-health biology majors 

• Provide guidance to students experiencing academic difficulty and make referrals to appropriate campus offices. 

• Email communication with students and case management (currently in SalesForce) 

• Provide support as Department adopts new systems for degree audit, schedule of courses and university initiatives. 

Records, Policies, and Monitoring 

• Interpret and communicate university and CLAS policies and procedures to students. 

• Maintain accurate advising notes and student records in accordance with university, state, and federal guidelines. 

• Monitor student academic progress and follow up with students who are off-track, on probation, or approaching excess hours. 

• Collecting and analyzing data on Biology majors for annual program reporting 

• Collect and process research registration forms, final report forms and grades for departmental undergraduate research, teaching and internship forms. 

• Process thesis proposal forms and honors theses for CALS & CLAS biology majors (track, record, manage communications with students and faculty mentors).  

Forms, Petitions, and Degree Progress Activities 

• Assist with routine student requests such as major changes within Biology, course substitutions when applicable, transient forms, dual-degree/dual-major checks, and graduation certification steps. 

• Support college/department processes for degree certification by reviewing student records against published requirements.

Orientation/Preview and Outreach 

• Participate in Preview/orientation/advising events for incoming or transfer Biology majors. 

• Provide group advising or information sessions on common degree-planning topics. 

• Assist prospective students and their families in answering questions and planning possible UF visits to learn more about the UF biology program and biology concentrations.  

Website/Information Maintenance and Departmental Service 

• Assist in keeping advising-related information (degree requirements, contact information, forms, and FAQs) current on department platforms. 

• Participate in departmental and CLAS advising meetings as assigned. 

• Support BMEC (Biology Major Executive Committee) activities, data collection and analyzation for biology major projects, reports or proposals as assigned

Other Duties as Assigned 

• Support special projects and programs like Semester of Immersion or study abroad/exchange programs related to undergraduate biology advising and student success. 

• Other support to the biology majors and department as assigned