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Responsible for managing the purchasing of commodities by processing purchase orders and auditing invoices. This includes entering department requisition orders into MyUFL Marketplace, including managing the purchasing and purchase order process within approved established dollar limits and guidelines. Confers with college or department personnel to determine their needs and budgetary requirements to purchase materials, supplies, and equipment. Interprets, explains and applies complex policies and procedures. Researches, identifies, evaluates, supports, and resolves discrepancies. Advises and provides assistance to faculty, staff, administrators, and outside venders and agencies.
Manages, receives, and unloads supplies/packages ordered on behalf of the department. This includes managing overall department administrative inventory. Inspects condition of items, sorts and verifies items against orders, and completes receipt documentation and resolves discrepancies. Is responsible for maintaining databases and records of items received.
Advises and provides coordination assistance to lab personnel for package pickup/delivery and to finance for database management purchase order closeout, and serves as a Level 1 processor within myUFMarketplace. Assists with administration of departmental and project activities.
Review & process both FedEx shipment label requests and unassigned ACS invoices. This includes confirming accounting payments with faculty or lab personnel prior to payment.
Processes SOP’s and implements process improvement activities, as needed.
Any other duties, as needed, to fulfill the mission of the Department.
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