UF Budget Preparation, Monitoring, and Billing Responsibilities Prepares comprehensive budget proposals for our UF funding allocations, including detailed spending plans that align with strategic priorities and operational needs. Develops cash flow projections to ensure continuity of funding throughout the fiscal year and proactively identifies potential shortfalls or surpluses. Monitors budget execution throughout the year, ensuring expenditures align with approved plans and adjusting forecasts as needed. Additionally, assists in the creation and management of Memorandum of Understanding (MOUs) related to UF funding and interdepartmental agreements. This includes drafting and reviewing MOU documents, coordinating with stakeholders to ensure clarity and compliance, tracking agreement timelines, and maintaining accurate records. This role is responsible for serving as the primary invoice processor for all University of Florida billing activities, including auxiliary accounts. The position ensures invoices are accurately reviewed, validated, and entered into the tracking system while maintaining compliance with UF policies and state regulations.
Financial Data, Reconciliation, and Reporting Reviews budgets to ensure financial transactions align with projections. Acts as a Tier 2 reviewer for monthly account reconciliations and prepares monthly budget-to-actual expenditure reports. Serves as a resource for financial reporting, policies, and procedures. Investigates operational discrepancies and implements timely solutions.
Human Resources Coordination Serves as the primary contact for all HR-related processes within the unit. Coordinates personnel actions including postings, hiring, retirements, terminations, reclassifications, and onboarding/offboarding. Provides guidance to supervisors on recruitment, time and labor, position updates, special pay increases, and leave cash-outs. Acts as liaison to the VPHA for all HR transactions.
Payroll Monitoring and Distribution Prepares payroll budgets and distribution tables for the annual budget cycle. Monitors biweekly payroll runs, conducts final paylist reviews, and ensures compliance with university policies and funding guidelines. Coordinates with supervisors to ensure timely approval of time and leave entries. Adjusts payroll distributions as needed to reflect changes in funding sources, employee assignments, or organizational
structure. Manages payroll setup for new hires and ensures proper allocation across multiple funding streams.
Team building and Staff Engagement Leads the planning and coordination of all team building functions and morale-boosting activities for the Finance and Administration office. This includes organizing events, celebrations, and initiatives that foster a positive, inclusive, and collaborative work environment. The role ensures that activities align with organizational values and contribute to employee engagement, retention, and overall workplace satisfaction.
Ad Hoc Financial Support Responds to non-routine and confidential queries from leadership and staff, often requiring the compilation and analysis of financial and personnel data. Utilizes tools such as PeopleSoft Enterprise Reporting and pivot tables to generate insights and recommendations on financial/administrative matters.