Admissions & Recruitment Operations Coordinator

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

The Admissions & Recruitment Operations Coordinator provides administrative, operational, communications, and event support for the University of Florida College of Pharmacy Admissions & Recruitment team. This position supports established admissions processes by assisting with admitted-student communications, recruitment and yield event logistics, and day-to-day operational tasks that contribute to a smooth and effective admissions cycle.

This role supports multiple team members and initiatives rather than a single administrator. The incumbent assists with maintaining consistent communication with applicants, supports high-impact recruitment events such as Future Pharmacist Day, manages admitted-student materials such as the Admissions Starter Kit, and contributes to admissions operations through data tracking, CRM use, office organization, and administrative coordination under established procedures and guidance.

Admissions Communications & Admitted Student Support 
- Assist with the preparation and distribution of admissions and admitted-student communications in alignment with established communication plans and timelines.
- Draft, format, schedule, and distribute communications including admission notifications, next-steps messaging, event invitations, reminders, and follow-up correspondence.
- Coordinate the preparation and distribution of admitted-student materials, including managing the assembly and mailing of the Admissions Starter Kit.
- Maintain and update admissions communication templates and records within CRM and related systems.
- Track communication activity and engagement to support admissions follow-up and reporting.
- Ensure accuracy and consistency of messaging across admissions communications.

Event Planning & Logistics Support – Recruitment Focus 
- Assist with logistical support for admissions and recruitment events, with primary focus on Future Pharmacist Day, including:
  • Registration tracking and attendee management
  • Room reservations and space coordination
  • Catering and supply requests
  • Event schedules, run-of-show documents, and on-site support
- Support planning and execution of additional admissions events such as open houses, webinars, and yield-focused programming.
- Maintain event planning tools, timelines, and documentation to support recurring admissions events.

Admissions Operations, Office Organization & Team Support 
- Provide shared administrative and operational support to the Admissions & Recruitment team.
- Manage organization of admissions office spaces, including tracking, ordering, and maintaining office and admissions-related supplies.
- Track inventory of recruitment and admissions materials and coordinate reordering as needed.
- Prepare reports, rosters, tracking documents, and meeting materials related to admissions communications, events, and operations.
- Assist with documentation and follow-up for admissions-related meetings and initiatives.
- Support admissions-related website updates and materials in coordination with appropriate campus partners.
- Assist with coordinating routine workflows to support efficient team operations.

CRM & Data Support 
- Utilize Salesforce and related systems to document communications, track event participation, and support admissions workflows.
- Assist with data entry, validation, and routine reporting related to communications, events, and admissions materials.

Other Duties as Assigned 
- Provide backup support during peak admissions and recruitment periods, including assisting with application review activities as needed.
- Assist with special projects that support admissions operations and team effectiveness.

$50,000 - $55,000

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

- Experience in higher education admissions, recruitment, or student services.
- Experience with CRM systems (Salesforce preferred).
- Experience supporting events, communications, or administrative workflows in a team-based environment.
- Experience managing inventory, supplies, or office operations.
- Strong organizational skills with attention to detail and the ability to manage multiple priorities.

In order to be considered, you must upload your cover letter, resume and a list of three professional references. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.