| Job Description: |
The Opportunity:
The University of Florida, College of Journalism and Communications, STEM Translational Communication Center (STCC) is seeking an OPS Administrative Coordinator that is organized and detail-oriented to provide essential administrative support. This role is critical to the smooth operation of our center and includes managing daily office tasks, scheduling, handling fiscal responsibilities, and assisting with event coordination.
Key Responsibilities:
- Administrative Support: Assist the STCC Director with calendar management, meeting scheduling, travel arrangements, and general office management.
- Information Dissemination: Manage STCC communications, including creating quarterly email updates, overseeing listservs, websites, and social media accounts.
- Fiscal Operations: Support financial processes, such as expense reporting, human subject payment requests, travel, and budget assistance.
- Office Coordination: Act as a point of contact for the office, addressing inquiries and managing office supplies and equipment.
- Event Coordination: Assist with planning and logistics for STCC events, including travel arrangements and processing related invoices.
The work schedule will vary, with a minimum requirement of four days per week/8 hours a day.
Why work with us?
UF is a top ranked University: The University of Florida is ranked #6 among public universities by U.S. News and World Report. UF has a student body of over 55,000 who come from all 50 states in the United States and more than 100 countries.
Gainesville is an ideal location: Gainesville is in a central location to both the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day’s drive to beaches, nature preserves, theme parks, and water-based activities. Explore Gainesville in 60 Seconds.
Our benefits are incredible: We offer top-of-the-line health insurance, a huge selection of supplemental plans, state retirement programs and more. Explore the comprehensive suite of options: https://hr.ufl.edu/benefits
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| Preferred |
- Understanding of graduate education.
- Knowledge of People Soft, SIS, UF Go, my UF Market, voucher payment, POs, etc.
- Detail-oriented and extremely organized.
- Able to communicate well with a variety of stakeholders and colleagues.
- Demonstrated ability to follow direction while exercising initiative and independent judgment when appropriate.
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In order to be considered, please upload cover letter, resume, and three references for consideration.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
If an accommodation due to a disability is needed to apply for this position, please call (352) 392-4621 or the Florida Relay System at (800) 955-8771 (TDD).
For additional questions or more information, please contact search panel chair Benjamin Johnson at benjaminkjohnson@ufl.edu.
Degrees earned from an educational institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by the National Association of Credential Evaluation Services (NACES), which can be found at http//www.naces.org/. The application packet will be submitted as one PDF file through the UF Jobs website at https://jobs.ufl.edu/. All candidates for employment are subject to a pre-employment screening, which includes a review of criminal records, reference checks, and verification of education.
The University of Florida is an Equal Opportunity Employer.
Florida’s Government-in-the-Sunshine Laws require that all documents relating to the search process, including letters of application, nomination and reference, be available for public inspection.
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