| Job Description: |
The Administrative Specialist II provides administrative support for the Bob Graham Center for Public Service and serves as a key partner for the unit’s faculty, staff, students, and Director. This position is responsible for managing a broad portfolio of administrative and academic support functions that support the Center’s daily operations and long-term effectiveness. This position is well suited for a highly organized, solutions-oriented professional who can manage multiple priorities, maintain strong working relationships, and help develop efficient processes in support of a collaborative public service-focused academic unit.
Administrative Support
- Coordinate daily office operations for the Bob Graham Center, including front desk and general administrative support functions
- Maintain operational records, databases, key and parking access, office supplies, and unit property inventory
- Coordinate scheduling, room reservations, administrative reporting, and facilities-related requests
- Support compliance with college and university administrative procedures and operational requirements
Academic Program Support
- Provide administrative support for Center programs and initiatives, including scholarship and undergraduate research-related activities
- Maintain accurate records related to awards, reporting, scheduling, and academic support functions
- Coordinate communications and support processes related to Center programming and course scheduling
- Assist with required reporting processes, including space and faculty activity reporting needs
Financial Coordination
- Serve as a primary point of contact for fiscal and financial coordination within the unit
- Support purchasing, invoice processing, travel and expense reimbursement, account reconciliation, and budget tracking
- Assist with fiscal year planning, budget development, expenditure analysis, and spending recommendations
- Coordinate contracts, procurement activity, and financial transactions in accordance with university requirements
Human Resources Support
- Coordinate payroll, leave, hiring, personnel changes, and separation processes for the unit
- Support effort reporting and related personnel documentation
- Assist with identity access, software licensing coordination, and directory maintenance
- Support student assistant and OPS hiring processes
Programs and Events
- Coordinate logistics for Center events, workshops, public programs, conferences, and related initiatives
- Support planning and implementation of student- and public-facing events
- Assist with travel, scheduling, communications, materials, and other operational needs for programs and excursions
|
| Expected Salary: |
The salary is $53,000 - $62,000.
This is a TEAMS position—UF’s designation for staff roles—eligible for a comprehensive benefits package, including paid leave, retirement plans, and health insurance. Learn more about TEAMS benefits here.
|
| Preferred: |
- Ability to work independently and utilize problem-solving techniques.
- A service- and solutions-oriented mindset with a proactive approach to identifying and implementing solutions.
- Ability to collect, evaluate, and analyze data relating to administrative functions, i.e., accounting, budget, payroll, personnel, and purchasing.
- Ability to plan, organize, and coordinate work assignments.
- Knowledge of administrative principles and office procedures and practices.
- Ability to communicate effectively, both verbally and in writing.
- Ability to understand and apply State, University, CLAS, and Bob Graham policies and procedures.
- Ability to establish and maintain effective working relationships with others.
- Advanced understanding of basic office applications, including Microsoft Office.
- Extensive experience and knowledge of UF and State administrative procedures as required for an academic Center.
- Willingness to train and educate others on UF’s policies and procedures.
- Excellent judgment, attention to detail, and problem-solving skills.
|
| Special Instructions to Applicants: |
To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
|