Administrative Specialist II

Bachelor’s degree and three years of appropriate experience or an equivalent combination of education and experience.

Be the Engine Behind a Dynamic Media Department!

The College of Journalism and Communications (CJC) at the University of Florida is seeking an experienced and highly organized Administrative Specialist II to provide advanced administrative coordination and operational support within a fast‑paced, dynamic academic environment. This role is ideal for a proactive professional who thrives on managing complex workflows, supporting faculty and staff, and ensuring smooth day‑to‑day operations.

Key Responsibilities :

• Provide advanced administrative coordination, including scheduling, correspondence, document preparation, and workflow management.
• Serve as a primary point of contact for faculty, staff, students, and external partners, ensuring timely and accurate communication.
• Support hiring, onboarding, and HR‑related processes in collaboration with CJC Human Resources.
• Manage records, reports, and data tracking to support compliance and operational needs.
• Assist with budget monitoring, purchasing, travel arrangements, and reimbursements.
• Coordinate meetings, events, and special projects, ensuring seamless logistics and follow‑through.
• Identify opportunities to streamline processes and enhance administrative efficiency.
• Supervise student assistants

Work Schedule:

In-person full‑time (40 hour/week, Monday–Friday 8 a.m.–5 p.m.; extended hours as required for special events).

About the Media Production, Management & Technology (MPMT) Department:

 The MPMT Department prepares students to lead and innovate across the media landscape, offering hands‑on experience in production, storytelling, management, and emerging technologies. With a blend of creative practice and industry‑informed instruction, MPMT equips students to excel in fields such as digital production, media management, audience engagement, and content strategy. The department is home to passionate faculty, cutting‑edge facilities, and a culture that values collaboration, curiosity, and real‑world impact. Click here to learn more about MPMT https://www.jou.ufl.edu/mpmt/

UF Benefits

At the University of Florida, you will not only find competitive salaries, but you will enjoy elevated benefits and leave options, tuition assistance programs, and stability and support with opportunities for advancement and career growth that only UF can offer. To view the university’s Total Reward benefit package, please click here, https://benefits.hr.ufl.edu.

About Gainesville

Gainesville (http://cityofgainesville.org) is home to Florida's largest and oldest university, and so is one of the state's centers of education, medicine, cultural events, and athletics. The University of Florida and UF Health Shands Hospital are the leading employers in Gainesville and provide jobs for many residents of surrounding counties. Gainesville is also the largest city in Alachua County and is the county seat, with approximately 269,000 residents county-wide. Explore Gainesville in 60 Seconds.

$60,000.00

Bachelor’s degree and three years of appropriate experience or an equivalent combination of education and experience.

Strong organizational and multitasking skills

Experience with Microsoft Office, Outlook, Adobe Acrobat, and Canvas

Excellent communication skills and attention to detail

Ability to manage sensitive information with discretion

Applications must be submitted online via UF Careers and include the following:

1. A cover letter that addresses the candidate’s interest in the position and administrative support experience.
2. Names, addresses, e-mail addresses, and telephone numbers of three references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

All questions and inquiries should be directed to search chair, Dr. Roxane Coche (rcoche@ufl.edu). If an accommodation due to a disability is needed to apply for this position, please call (352) 392-4621 or the Florida Relay System at (800) 955-8771 (TDD).