| Job Description: |
Marketing, Outreach, and Recruitment (35%).
• In support of the MD-PhD Program Directorate and Scholar Recruitment and Selection Committee;
establish and maintain the professional interface between all prospective and current MD-PhD Scholars
including prompt response to inquiries and requests about the UF MD-PhD Program, preparing and
sending electronically or by mail all explanatory materials (brochures, program descriptions, etc.).
In collaboration with the UF HSC graduate school marketing staff and the CTSI Communications Team,
develop recruitment and marketing materials.
• Coordination and organization of MD-PhD candidate interviews during the “interview season”,
including the scheduling of Q&A sessions with Program Directors for prospective applicants to the UF
MD-PhD Program.
• Collect, review for completeness, and maintain scholar materials for review by the Recruitment and
Selection Committee and the Directorate to include CVs, research materials, and AMCAS documents.
• Prepare, file, and mail Offer Acceptance Letters to successful applicants.
• In collaboration with the MD-PhD Program Fiscal Assistant, coordinate and organize the “second
visit” session for successful applicants to ensure a high rate of acceptance of offers and matriculation into
the UF MD-PhD Program.
• In collaboration with the UF CTSI Communication Team, create, design, and keep up-to-date the
Docusign Envelope ID: 136C042C-DD90-8871-80E0-BD70926DA490
UF MD-PhD Program website as a critical first step in UF MD-PhD Program marketing and recruitment.
• Working with the UF CTSI Fiscal Assistant to identify available funds for recruitment and
marketing.
Events and Scholar Retreats (25%)
In support and collaboration with the MD-PhD Program Coordinator – develop announcements, coordinate
calendar invites, coordinate facility/room reservations, track reservations vs. attendance, and day-of
facilitation to include catering, set up and clean-up of event space, and presenter and attendees A/V
support for fall and spring retreats, monthly scholar dinners, monthly touch base lunches, ad hoc lunches,
first-look visit, and all events during the 2 week orientation period of new MD-PhD Scholars.
MD-PhD Program Support (20%)
In collaboration with the MD-PhD Program Coordinator and the MD-PhD Directorate, provides
administrative support and operational backup during high-priority activities and peak program cycles,
reporting deadlines, and major program events. Assists with scheduling and coordinating meetings,
preparing agendas and materials, managing correspondence, and tracking action items. Supports
continuity of program operations by serving as a secondary point of contact during staff absences, high
workload periods, or time-sensitive initiatives, and contributes to problem-solving and workflow
coordination to ensure efficient and consistent program delivery.
Follow-up and Evaluation of UF MD-PhD Program (15%)
• Provide the UF MD-PhD Evaluator with information required to ensure completion of materials by
the individual scholar and the UF MD-PhD Program as a whole.
• In coordination with Data Manager and the UF CTSI Communications Team, use direct contact on
social media to keep in contact with graduated Scholars for at least 15 years as a part of the MD-PhD
Program evaluation plan. |
| Preferred: |
Organizational and critical thinking skills
• Ability to work independently
• Ability to manage multiple priorities
• Flexible and adaptable
• Ability to coordinate multiple events and/or activities at one time
• Familiar with various project management techniques and approaches
• Excellent time management
Communication skills
• Ability to communicate effectively with various stakeholders
• Ability to communicate effectively through email and in-person
• Ability to maintain confidentiality
Software and system proficiency
• MS Outlook
• MS Word
• MS Excel
• MS Teams
• MS PowerPoint
• UF systems (e.g., PeopleSoft, UFGO, etc.)
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| Special Instructions to Applicants: |
In order to be considered, you must upload your cover letter and resume.
While this position is intended to work an 8:00am-5:00pm Monday-Friday schedule, this role does require flexibility to work outside of office hours to support MD-PhD program events.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
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