Manager, Accounting

Bachelor's degree in an appropriate area and six years of relevant experience; or an equivalent combination of education and experience.

The Department of Chemistry is seeking an Accounting Manager to oversee finance and accounting operations for a large and complex academic department. This position manages non-grant financial activity, departmental budgeting, reconciliations, financial reporting, auxiliary and service center activity, faculty start-up tracking, foundation funds, special program revenues and expenditures, and related fiscal processes. The Accounting Manager serves as the department’s primary point of contact for non-grant financial matters and works closely with the department chair, supervisor, college budget director, UF Finance and Accounting, Procurement, Auxiliary Accounting, and other university offices to ensure accurate reporting, strong internal controls, and compliance with applicable university, college, state, and federal requirements.

Financial Management and Reporting

• Manage finance and accounting functions for departmental non-grant funds, including state appropriations, foundation funds, faculty start-up funds, centers, auxiliaries, and other departmental accounts.
• Prepare departmental budgets, budget projections, monthly expenditure summaries, and financial reports for review by the supervisor, department chair, college, university, and other stakeholders.
• Complete reconciliations of expense and payroll transactions using Enterprise Analytics Dynamic Cubes, departmental reports, and other financial data sources.
• Investigate accounting errors, analyze discrepancies, and work with appropriate staff to resolve issues.
• Track faculty start-up commitments and expenditures.
• Monitor OPS budget activity, including state appropriations funds used to support teaching assistant stipends.
• Communicate regularly with the college budget director to confirm receipt and appropriate use of approved college funds.

Oversight and Compliance

• Ensure compliance with applicable fiscal standards, university policies, and separation of duties requirements related to procurement, reconciliation, employee reimbursements, scholarships, materials and supplies, equipment use fees, and other financial activities.
• Review and approve budget transfers, journal entries, payroll cost transfers, travel and expense reimbursements, purchasing transactions, invoice payments, and scholarship awards.
• Serve as the financial approver for travel and expense reports for the department.
• Process journal entries and spreadsheet journal entries for departmental service providers.
• Provide oversight of UF Foundation accounts and serve as fund administrator as needed.
• Interpret and apply fiscal rules and policies from the college and university, including guidance from Finance and Accounting, Procurement, Auxiliary Accounting, and Contracts and Grants.

Special Programs, Centers, and Auxiliaries

• Track revenues and expenditures for special programs, including UF Online, Distance Learning, Pre-Health, and Dual Enrollment.
• Provide accurate special program financial data to the college and complete related reports.
• Complete annual expenditure summary reports for departmental centers, including online reporting to the UF Office of Institutional Planning and Research.
• Complete the service center rate review for the stockroom auxiliary, including cost analysis to support product pricing in compliance with federal requirements.
• Work with Auxiliary Accounting, as needed, to support the management of departmental auxiliaries.

Supervision and Department Support

• Provide daily supervision, training, and cross-training for finance office personnel.
• Provide guidance and training to administrative and academic support staff whose duties intersect with finance office operations, including procurement, travel, PCard reconciliation, and faculty reimbursements.
• Serve as the primary point of contact for non-grant financial questions within the department.
• Keep the department chair informed of financial activities and issues on a regular basis.
• Serve as a backup approver for Time and Labor.
• Perform other duties as assigned by the supervisor or department chair.

The expected salary for this role is $75,000 - $85,000

This is a TEAMS position and is eligible for a suite of excellent benefits, retirement options, and paid leave. 

Bachelor's degree in an appropriate area and six years of relevant experience; or an equivalent combination of education and experience.

• Experience with Microsoft Office and Teams is required.
• Knowledge of accounting principles, practices and procedures and methods of data collection.
• Ability to design and implement accounting systems and prepare financial reports.
• Ability to analyze and interpret accounting information and maintain numerous accounting systems.
• PeopleSoft experience preferred.
• Demonstrated proficiency in state funds and sponsored projects accounting.
• Strong PeopleSoft Enterprise Reporting system skills are preferred.
• Excellent oral and written communications skills, personnel management skills and experience are preferred.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.