Registrar Services Coordinator III (Academic Pathways)

Apply now Job no: 539907
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support, Office/Administrative/Fiscal Support, Student Services
Department:03030000 - EM-OFFICE OF REGISTRAR

Classification Title:

Univ Registrar Svcs CRD III
Classification Minimum Requirements:

Master’s degree in an appropriate area; or a bachelor’s degree in an appropriate area and two years of relevant experience.
Job Description:

The Division of Enrollment Management is looking for a Registrar Services Coordinator III to support university catalog production, curriculum implementation, degree audit processes, and registrar systems coordination. In this role, you will manage and maintain academic catalog content, assist with curriculum and degree audit processes, coordinate alternative credentialing initiatives, and support registrar-related systems, websites, and training materials.

Key responsibilities include, but are not limited to:

Catalog Management

  • Coordinate and manage processes related to the annual publication of university catalogs.
  • Oversee catalog content updates, including verifying accuracy, drafting, editing, and ensuring consistent formatting and style.
  • Maintain and update the catalog using the university’s catalog management system.
  • Coordinate catalog data refreshes and assist with automation and integration of catalog-related systems and processes.
  • Verify and maintain non-curriculum content, including policies, procedures, and academic calendars.
  • Ensure degree program information is updated accurately and coordinate related website links.
  • Communicate with campus catalog partners to ensure deadlines are met and updates are completed.
  • Coordinate production of PDF catalog versions and archival of prior catalogs.
  • Develop and maintain documentation for catalog-related procedures and workflows.
  • Attend catalog and software-related trainings and seminars to identify process improvement opportunities.
  • Cross-train team members on catalog production processes to provide operational backup support.

Curriculum and Degree Audit Support

  • Attend monthly curriculum committee meetings to track approved curriculum changes.
  • Review curriculum proposals and provide feedback related to catalog production requirements.
  • Maintain curriculum inventory records supporting approved university courses.
  • Submit approved curriculum changes through applicable state processes.
  • Assist with implementing approved curriculum changes within the student information system.
  • Support maintenance of the university’s degree audit process and ensure compliance with curriculum standards.
  • Collaborate with academic advisors to support degree audit accuracy and related processes.
  • Assist with the review and approval of degree audit analyses and tracking requirements for degree candidates.

Systems and Credential Coordination

  • Support alternative credentialing initiatives, including badges, micro-credentials, and the Comprehensive Learner Record (CLR).
  • Assist with software configuration, maintenance, and data entry for credentialing systems.
  • Maintain and update the Registrar’s website to ensure accurate and accessible information.
  • Coordinate with Enrollment Marketing and Communications on website updates and content management.
  • Draft, proofread, and format web content and registrar forms for publication.
  • Assist with testing, planning, and implementation of student record system updates.
  • Develop and update training materials for internal staff and campus partners.

Operational Support

  • Cross-train to support functions across the office during peak workload periods.
  • Assist with special projects and additional registrar-related initiatives as assigned.
  • Provide administrative and operational support to ensure efficient office processes and continuous service improvement.
  • Complete special projects and other duties as assigned.
Expected Salary:

$52,000 annually

In addition, UF offers the following exceptional benefits: 

  • Health, Dental, and Vision Insurance  
  • State Retirement Plans
  • Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
  • Tuition Assistance (UF Employee Education Program) 
  • Public Service Loan Forgiveness (PSLF) Eligible Employer
Required Qualifications:

Master’s degree in an appropriate area; or a bachelor’s degree in an appropriate area and two years of relevant experience.
Preferred:
  • Experience in catalog management, registrar functions, or a similar administrative role in a higher education setting.
  • Experience with curriculum development and implementation processes.
  • Proficiency in using catalog management systems and software applications.
  • Familiarity with student information systems such as PeopleSoft, or similar platform.
  • Excellent written and verbal communication skills for drafting, editing, and proofreading catalog content.
  • Ability to effectively coordinate and communicate with different departments and stakeholders.
  • Strong organizational skills with the ability to manage multiple projects and deadlines concurrently.
  • Exceptional attention to detail to ensure accuracy in catalog content, curriculum inventory, and degree audits.
  • Ability to analyze and verify detailed information and maintain high standards of quality.
  • Skilled in data analysis to support the continuous improvement of catalog management processes.
  • Ability to work collaboratively with colleagues in a team-oriented environment.
  • Flexibility to adapt to evolving systems, technologies, and processes.
  • Willingness to participate in ongoing professional development to stay current with industry trends.
  • Familiarity with accreditation standards, State, and Federal regulations related to higher education curriculum.
Special Instructions to Applicants:

Applicants must upload the following documents to be considered for the position:

  1. Cover Letter
  2. Resume
  3. List of References

Applications must be submitted by 11:55p.m. (ET) of the posting end date.
Health Assessment Required: No

 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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