Research Administrator II

Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Recruitment Communication & Strategy (45%)
• Coordinate study recruitment efforts with investigators and study teams through recruitment
consultations, planning, and budgeting.
• Contribute to the development and implementation of recruitment plans and strategies,
participant-facing materials, including study information, digital content, social media messaging, and
outreach materials tailored to target populations.
• Coordinate the implementation and dissemination of participant-facing social media recruitment
campaigns on UF Studies and other web-based platforms.
• Design, test, and optimize new communication and messaging strategies grounded in evidencebased
recruitment principles.
• Collaborate with study teams to support participant retention using tailored, population-sensitive
communication strategies.
• Provide information about referrals to other CTSI services and act as a liaison between
Investigators and Service Providers.
• Partner with researchers to advance scholarship on recruitment and retention, contributing to
manuscripts, conference presentations, and CTSI-wide dissemination.
• Strengthen UF’s national presence by supporting initiatives that position the institution as a leader
in effective participant recruitment practices.

Outreach and Navigation (20%)
• Promote research participation opportunities in the community by attending community events on
behalf of the Recruitment Center.
• Act as a point of reference for study participants by answering questions and keeping them
informed on recruitment of CTSI studies
• Promote Recruitment Center services through presentations, trainings, consultations, and
partnerships across campus and health system units.
• Participate in the national CTSA recruitment consortium meetings and trainings, and collaborate
with research professionals across the consortia to identify recruitment strategies, tactics and tools and
learn best practices

Administrative / Regulatory (15%)
• Be knowledgeable and provide guidance on institutional policies and regulations related to
research recruitment to investigators and study teams as they develop protocols and interface with the
required UF regulatory departments.
• Provide guidance on UF, NIH, and federal policies related to the ethical recruitment of human
participants.
• Assist study teams with protocol development, IRB submissions, and creation of compliant
recruitment materials.

Data Management and Reporting (15%)
• Create reports and track relevant recruitment metrics (consults, participant enrollment) as
required for evaluation, publication, and NIH reporting
• Ensure accurate and timely reporting using internal tracking tools and assist investigators in using
tools for recruitment tracking.
• Support investigators in the use of recruitment tracking tools and promote data-driven decision making
across research teams.

$58,000-$63,000

Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent
combination of education and experience.

• Ability to multi-task, capable of setting priorities, and working under pressure
• Excellent computer skills and ability to learn new software programs are imperative
• Experience with digital communications, particularly social media recruitment, health
communication strategies, or public engagement.
• Experience with content design (flyers, participant materials, social graphics) using tools like
Canva or Adobe.
• Experience in community outreach, participant navigation, or engagement with diverse
populations.
• Experience in obtaining/completing budget information, completing IRB, WIRB, RAC, OnCore,
and ClinicalTrials.gov requirements
• Prior experience in human subjects research or research compliance experience with UF’s
research submission processes
• Working knowledge of human research protection related regulations, laws, and institutional
policies
• Excellent written and oral communication skills.
• Excellent working knowledge of Microsoft Office suite including Word, Excel and PowerPoint.
• Familiarity with academic and regulatory functions.
• Familiarity with medical terminology

You must upload your cover letter and resume in order to be considered for this role. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time limited position with potential for annual renewal based on availability of funding.