Administrative Assistant I

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Assist residency Residency/Fellowship Program Assistant with annual Interviews, graduation, resident banquet planning, year-end forms, and site visit documentation (as needed).  Assist admin support I with resident travel as needed. 

Provide secretarial for OMFS faculty members (as needed); to include, but not limited to preparing a variety of reports/letters, maintaining calendar activities, coordinate meetings, maintain files.  Assist with travel arrangements for OMFS faculty members; oversees travel for all OMFS researchers and their grant personnel.

Purchases supplies for OMFS administrative and clinical areas as needed.  Maintain PCard purchases and reconciling all PCard transactions following rules and regulations pertaining to PCard Holder. Set up purchase orders for OMFS, create and approve requisitions, get quotes as needed. For the research areas of OMFS, handle invoices, manually enter quotes for purchases when the vendor is not in the system, pay all invoices and approve pcard charges.

Assist with maintaining department website.  Liaise with college Communications Office for making additions/corrections to site. Assist administrative office with processing mail, answering telephones and other departmental needs, including assisting with maintaining office supply inventory.

$19.61 - $21.00, commensurate with education and experience

Benefits:

The University of Florida offers low-cost State Health plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.

Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.

UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period.

UF Employees are also eligible for the GatorPerks discount program, which provides big savings at various businesses and retailers!

Explore UF’s plethora of benefit options here: TEAMS Benefits

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

- Knowledge of accounting principles

- Knowledge of personnel principles

- Knowledge of PeopleSoft

- Knowledge of administrative principles and practices

- Knowledge of grant procedures

- Knowledge of state and federal grant guidelines and policies

In order to be considered, you must upload your cover letter and resume. This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See the Qualified Positions link on our applicant FAQs page for a list of eligible positions.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.