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Fiscal Transaction Processing & Computer Hardware Support
-Prepares and submits bulk request requisitions for desktop, laptop, and peripheral hardware in compliance with UF Purchasing guidelines.
-Assists in tracking purchase orders and ensuring timely processing.
-Reviews and processes invoices for payment through accounts payable.
-Prepares journal entries and ensures accurate entry into myUFL.
-Maintains documentation, verifies accuracy of financial data, and resolves discrepancies.
Order Tracking, Customer Support & CTS Coordination
-Tracks computer hardware orders from requisition through delivery (utilizes CTS ticketing system)
-Communicates regularly with CTS regarding order placement, fulfillment status, and issue resolution
-Follows up on delays, missing documentation, or outstanding approvals.
-Ensures strong customer service and timely communication.
BACKUP AUXILIARY BUSINESS OPERATIONS
-Backup support for auxiliary billing processes, receivables tracking, and documentation.
-Maintain auxiliary transaction records and support audit compliance.
-Collaborate with internal customers on auxiliary processing needs.
-Ensure accurate billing data, documentation, and adherence to UF compliance standards.
BACKUP HUMAN RESOURCE & ADMINISTRATION
- Backup HR Support-
-Provide backup for time approvals, paylist reviews, hiring,
position updates, terminations, and reporting.
- Backup Admin Support
- Provide assistance to leadership with event management and various other administrative tasks.
TIER 1 ACCOUNT RECONCILIATIONS
-Perform monthly Tier 1 reconciliations for state, cash-based, and auxiliary funds.
-Research discrepancies and coordinate corrections.
-Maintain reconciliation documentation for audit readiness.
-Ensure compliance with UF fiscal controls and policy requirements.
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