Fiscal Assistant II

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

-Processes and approves invoices for payment to non-UF vendors. Reviews invoices for accuracy and ensures that state sales tax is not charged. Compiles packing slips, matching packing slips to invoice and verifying line items as identical. Approves payment in PeopleSoft through Marketplace and attaches documentation. Corrects budget errors if any.

-Confers with Service Chiefs, Cost Center supervisors, faculty and staff to verify that goods have been received and purchase is approved for payment. Obtains funding source for payment, reviews chartfield string for accuracy, verifies that purchase is appropriate for source of funds, and that there is sufficient funding to process payment. Also interacts with other FSO teams to ensure Procurement-to-Pay process is as seamless as possible.

-Assist vendors, faculty and staff with payment inquiries exercising excellent customer service skills in resolution of issues. Reviews statements from vendor to ensure all invoices have been processed.

-Runs reports and queries in PeopleSoft and Enterprise Reporting as needed. Close purchase orders and finalize vouchers to release open encumbrances in a timely manner.

-Review and process interdepartmental invoices for payment as E2R journal entries. Reviews interdepartmental invoices for goods and services purchased by other UF departments, obtains source of funding information and inputs E2R journal entries in PeopleSoft to process payments. Scans backup documentation and attaches to journal entry in PeopleSoft. Emails journal entry numbers to appropriate department fiscal staff.

-Performs other duties as needed by the Accountant III Disbursements Manager, Grants Manager, and the Director.

$19.16 - $22.00 / hourly

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

• Knowledge of accounting principles, practices, and procedures
• Knowledge of University procedures
• Knowledge of basic filing practices
• Ability to use computer accounting system
• Ability to review fiscal data for accuracy and completeness
• Ability to reconcile fiscal records
• Ability to prepare and maintain a variety of accounting records
• Ability to understand and apply applicable rules, regulations, policies, and procedures
• Ability to plan, organize, and coordinate work assignments
• Ability to communicate effectively verbally and in writing
• Ability to establish and maintain effective working relationships with others
• Ability to problem solve
• Ability to meet all deadlines
• Proficient in Microsoft Office

In order to be considered, you must upload your cover letter, resume, and list of references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position. 

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.