This is a facilities management position within UF's Department of Pediatrics that primarily focuses on coordinating space allocation, conducting utilization assessments, maintaining comprehensive asset inventories, and overseeing preventive maintenance schedules across university buildings.
• Coordinate space allocation, moves, and reconfigurations in accordance with university space
policies
• Conduct space utilization assessments and provide recommendations for optimization
• Process space requests and coordinate with academic and administrative departments
• Maintain accurate floor plans and space inventory records
• Collaborate with campus planning on space efficiency initiatives
• Manage office assignments, laboratory spaces, and common area utilization
• Complete annual space inventory
Asset Management
• Maintain comprehensive inventory and lifecycle tracking of facility assets, equipment, and building
systems
• Coordinate preventive maintenance schedules and oversee equipment repairs and replacements
• Develop and manage asset replacement plans and capital improvement recommendations
• Ensure compliance with warranty requirements and service agreements
• Maintain accurate records in university asset management systems
• Complete asset certification for necessary assets
Children's Medical Services Building Manager Duties
• Serve as primary building manager for the Children's Medical Services facility
• Coordinate with contractors, vendors, and service providers for building maintenance and
operations
• Oversee building access control, key management, and security protocols specific to medical
facility requirements
• Ensure building compliance with healthcare regulations, safety standards, and environmental
requirements
• Manage building-specific projects and coordinate with medical staff and university departments
• Maintain specialized systems and equipment essential to medical operations
Emergency Management
• Serve as building emergency coordinator and maintain emergency response protocols for all
academic buildings managed by UF Pediatrics.
• Conduct regular safety inspections and coordinate emergency drills
• Coordinate with UF Police, Environmental Health & Safety, and other emergency response teams
• Maintain emergency communication systems and evacuation procedures
Mail Supervision
• Supervise mail room employee and coordinate with university postal services
• Ensure secure handling of confidential and sensitive mail, including medical correspondence
• Maintain mail room equipment and coordinate repairs as needed
Misc Tasks
• Performs additional responsibilities as determined by departmental needs and supervisor direction
• Assists with special projects, training initiatives, and process improvement efforts
• Provides backup support for other team members during absences or high-volume periods