Fiscal Assistant III - College of Nursing

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Key Responsibilities

Financial Transaction Processing

• Process a variety of financial transactions, including journal entries, purchasing card reconciliations, travel and expense reimbursements, and purchase orders.
• Review transactions for appropriate business purpose, required documentation, and funding source allowability.
• Collaborate with internal departments and external vendors to resolve payment and transaction issues.
• Ensure transactions comply with applicable university policies and funding requirements.

Customer Service and Communication

• Serve as a primary point of contact for fiscal and accounting questions within the College of Nursing.
• Manage and triage requests received through the shared finance mailbox and Salesforce ticketing system.
• Provide timely and accurate responses and ensure inquiries are routed and resolved appropriately.
• Maintain and improve finance-related forms and workflows.
• Provide fiscal onboarding and training to new faculty and staff.

Compliance and Reconciliation

• Interpret and apply University, state, and federal financial, purchasing, and travel regulations.
• Review financial transactions for policy compliance.
• Serve as a Tier 1 reconciler for monthly financial reconciliations.
• Maintain current knowledge of policy updates and regulatory changes.

• Identify opportunities to improve financial workflows and operational efficiency.
• Assist in developing procedures, forms, and documentation to support best practices.
• Contribute recommendations related to systems, training, and process enhancements.
• Support standardized accounting procedures across the College.

$19.16 - $23.95 per hour, commensurate with education and experience.

• Experience with University of Florida financial systems, including myUFL, UF GO, and myUF Marketplace.
• Knowledge of UF purchasing, travel, PCard, and related fiscal policies.
• Strong Microsoft Excel skills, including formulas, pivot tables, and data analysis functions.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Demonstrated commitment to providing exceptional customer service.

In order to be considered, you must upload your cover letter and resume.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.